Administrative Assistant and Office Manager

Administrative Assistant and Office Manager

Join to apply for the Administrative Assistant and Office Manager role at Datavant Ireland.

Overview

Datavant is a data platform company and the world's leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format. Our platform is powered by the largest, most diverse health data network in the U.S., enabling data to be secure, accessible and usable to inform better health decisions. Datavant is trusted by the world's leading life sciences companies, government agencies, and those who deliver and pay for care.

In Galway, our innovative R&D Technology Centre is at the heart of solving complex challenges with purpose. Our teams design and deliver technology that enables better health decisions globally. By joining us, you'll be part of a collaborative, high-performing, values-driven team tackling important problems and making a real impact.

Role Overview

This role combines high-level administrative support with hands-on office management to ensure the smooth running of our Galway site and enable our leaders to focus on strategic priorities. You will be pivotal in supporting recruitment, onboarding, operational efficiency, and fostering a positive employee experience. As Office Manager, you will also play a central role in enabling a collaborative, inclusive engineering culture that encourages innovation, knowledge-sharing, and impact. You will help create an environment where engineers can focus on their craft, collaborate effectively, and deliver technology solutions that make a real difference.

Core Responsibilities
Administrative Assistant

• Provide professional and proactive support to senior leaders, including diary management, meeting preparation/follow-up, travel arrangements, and expense processing.
• Partner with the Talent Acquisition team to coordinate interviews, candidate communications, and recruitment-related administration.
• Manage onboarding logistics for new hires, including equipment ordering, IT setup, induction scheduling, and first-day support.
• Organise and deliver in-person and virtual meetings, offsites, and internal events with seamless execution and clear communications.
• Maintain discretion when handling sensitive information.
• Track activities, follow up on open items, and proactively identify process improvements to enhance efficiency.

Office Manager

• Oversee the day-to-day operation of the Galway office, ensuring it remains safe, well-equipped, and welcoming.
• Act as the first point of contact for visitors, ensuring a professional welcome and smooth arrangements.
• Manage general services and supplies, including ordering and maintaining kitchenware, stationery, and office consumables.
• Evaluate and arrange coffee, catering, and refreshment services to enhance the workplace experience.
• Coordinate with service providers for cleaning, maintenance, and other essential operational needs.
• Maintain vendor relationships, onboard suppliers into company systems (e.g., Coupa), and monitor budgets to ensure cost efficiency.
• Streamline office workflows and implement operational improvements to support productivity and collaboration.
• Actively contribute to building and maintaining a collaborative, inclusive culture that fosters innovation, knowledge-sharing, and impactful outcomes.
• Support initiatives and events that bring teams together, strengthen community, and align with Datavant's values, culture, and innovation goals.

What You'll Bring

• Minimum 5 years' experience in an administrative, executive support, or office management role—experience supporting senior leaders preferred.
• Proven ability to manage competing priorities, work to tight deadlines, and maintain attention to detail.
• Strong interpersonal skills with the ability to build effective relationships with staff, suppliers, and stakeholders.
• Excellent written and verbal communication skills.
• High level of discretion when handling confidential information.
• Proficiency in Microsoft Office Suite and experience with procurement/finance tools (e.g., Coupa) desirable.
• A proactive, solutions-focused mindset with the ability to anticipate needs before they arise.

Why Join Us
At Datavant Ireland, You'll Enjoy

• Competitive, equitable salary
• Comprehensive benefits and pension contribution
• Collaborative, high-impact work environment
• Opportunities to shape a growing R&D hub in Galway

We are committed to building a diverse team of Datavanters who are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive.

We are proud to be an Equal Employment Opportunity employer. Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here. Requests for reasonable accommodations will be reviewed on a case-by-case basis.

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