Executive Assistant

4 days ago

Dublin, Dublin City, Ireland Brightwater Full time

Executive Assistant

South Dublin - Hybrid - Amazing culture

About the Company

Our client is a global company with over 30 manufacturing sites across the world. Their offices are located in South Dublin, with great public transport and parking available. This state of the art headquarters would be a great location for commuting to on a hybrid basis with an average of 3 days in the office, remaining working from home.

About the Position

This is a very exciting opportunity to excel your career. Working closely with a team of experienced Executive Assistants supporting the leadership team based in Dublin and globally, you will develop an understanding of strategic goals and provide relevant support to meet their individual and collective objectives.

You will be part of a team that is passionate about what they do, dynamic, and driven to achieve their goals.

Key Responsibilities

  1. Provide administrative and communication support to the Global Leadership team in Dublin.
  2. Serve as the primary point of contact for other departments, external partners, and customers.
  3. Manage expense reporting, schedule meetings, and maintain calendars for Global Leadership team members.
  4. Coordinate travel and logistics, assist with event planning and coordination including logistics, participants, agendas, and follow-up actions.
  5. Collaborate with other admin teams to update and improve processes and procedures.
  6. Assist with creating presentation materials for executive leadership and board meetings.
  7. Provide coverage during holidays.
  8. Help during peak workloads.

Experience/Requirements

  1. Minimum 5 years' extensive experience working in Executive Assistance and Administration in a global company.
  2. Relevant Business qualification desirable.
  3. Fully conversant with MS Office (Word, PowerPoint, Excel), and communication devices.
  4. Excellent interpersonal and communication skills.
  5. Proactive, independent, reliable, demonstrating sound judgment and discretion in dealing with confidential information.
  6. Fluent in English and comfortable communicating with top management and external partners and stakeholders.
  7. Adaptability to unexpected situations and problem-solving skills.

Remuneration Package

Salary based on experience, discussed upon application. Other benefits include pension plan, private family medical insurance, bonus, and more

Contact

For more information on this position or other Business Support roles, please contact Paula Smaga on 01-5927869 or hit the apply button below to send your CV. Alternatively, contact her directly via email at P.Smaga@Brightwater.ie.

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