Executive Assistant

2 weeks ago

Dublin, Dublin City, Ireland VWA (Victoria Wall Associates) Full time

Executive Assistant
Financial Services
Dublin, Ireland
Permanent and Temp-to-Perm
Up to €55,000 + Bonus + Benefits
Hybrid, 1-day WFH
7-DubEA/FANCW

About the Client:
A leading global financial services firm is seeking to hire six experienced Executive Assistants for their Executive Assistant Hub in Dublin. This is a compelling opportunity for professionals seeking the next step in their EA/Team Assistant career within a fast-paced, international environment.

About the Executive Assistant Role:
These Dublin-based roles will be responsible for delivering seamless administrative and logistical support to a cohort of junior investment professionals (typically 6-8 per EA), enabling them to work efficiently and focus on core business activities. Key responsibilities:

  • Provide proactive diary and inbox management, coordinating complex and frequently changing calendars
  • Organise international travel, including flight and hotel bookings, itineraries, and visa documentation
  • Schedule internal and external meetings across time zones, both virtually and in person
  • Prepare expense claims and manage expense reporting in line with company policy
  • Liaise effectively with internal departments and external stakeholders
  • Contribute to team-wide EA initiatives and support operational excellence

Required Skills and Experience:

  • Some prior experience in an Executive Assistant, Team Assistant, or Personal Assistant role
  • Financial or professional services industry experience is preferred however others will be considered
  • Proven track record of supporting professionals in demanding, deadline-driven environments
  • Excellent organisational and time management skills
  • Ability to prioritise and adapt in a fast-paced, high-volume environment
  • Strong interpersonal and communication skills, both written and verbal
  • Proficiency in Microsoft Outlook, Teams, Word, Excel, and related tools
  • A proactive and professional approach with high attention to detail

Additional Information:

  • Competitive base salary up to €55,000, depending on experience
  • Discretionary annual bonus
  • Comprehensive benefits package
  • Hybrid working arrangement, 1 day WFH per week
  • Permanent and temp-to-perm opportunities available
  • Excellent scope for development and progression within a global firm

To express interest or learn more about these Executive Assistant opportunities, please apply today

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