Purchasing Assistant

5 days ago

Ennis, Clare, Ireland Dromoland Castle Hotel & Country Estate Full time

Dromoland Castle Resort, one of Ireland's most prestigious five-star hotels, has an exciting opportunity for a hardworking, committed, and ambitious individual to join the Purchasing Department. The successful individual will work closely with the Purchasing Manager in support of key daily purchasing tasks and projects.

Overview Of The Role
  • Research suppliers and negotiate best prices/quality.
  • Track orders and ensure timely delivery.
  • Enter order details (e.g. vendors, quantities, prices) into internal databases.
  • Monitor Procure Wizard orders from different departments and adjust quantities or replace products when necessary.
  • Source new requested products and negotiate best prices.
  • Work closely with all departments ensuring all requests are dealt with in a fast and efficient manner.
  • Understand and monitor price fluctuations and negotiate with suppliers assuring the best prices/quality are achieved.
  • Monitor stock levels and place orders as needed.
  • Processing of supplier invoices and credit notes.
  • Assist purchasing manager in negotiating prices and maintaining good relationships with suppliers.
  • Prepare month-end and assist with payment processing.
  • Reconcile statements and request missing invoices.
  • Monitor and update stocktake prices and ensure stock levels are maintained considering seasonal factors.
  • Make sure all invoices are matched with delivery notes and request credits for missing deliveries.
  • Have good knowledge of wines, spirits, soft drinks, and food products.
  • Be able to deal with correspondence (emails) from suppliers and internal in a cordial and efficient manner.
  • Assist with year-end auditing and CFO requests.
  • Purchasing systems and procedures.
  • Delivery controls and monitor shipments.
  • Reporting at the earliest opportunity of any delays that may impact service standards.
  • Completing price comparisons.
  • Assisting with product sourcing.
  • Supplier statement reconciliations.
  • Having a shared responsibility in debit/credit card controls in conjunction with the Purchasing Manager.
  • Stock control and stocktakes and ensuring stock levels are maintained, considering seasonal factors.
  • Keeping in regular contact with suppliers to ensure on-time delivery of POs.
The Ideal Candidate Should
  • Have a minimum of 2 years experience in a similar role.
  • Must have experience in Procure Wizard software.
  • Have strong numerical skills.
  • Excellent IT skills with the ability to use systems efficiently including Word, Excel.
  • Strong communicator with the ability to liaise with suppliers.
  • Ability to work on own initiative.
Benefits
  • Free Leisure Centre Access.
  • Pension Scheme after 6 months.
  • Sick Pay Scheme.
  • Company Events.
  • On-Site Parking.
  • Wellness Programme.
  • Training & Development Programmes.
  • Discount rates across The Inn at Dromoland and Dromoland Castle Hotel.
  • Dromoland Castle Hotel is certified as a Great Place To Work.
Work Authorisation

Please note, we are only accepting applications from persons who have the permission/right to live and work without restriction in Ireland.

Skills
  • Competent Computer Skills.
  • Organisational Skills.
  • Multi-Tasking.
Seniority Level

Entry level

Employment Type

Full-time

Job Function

Management and Manufacturing

Industries

Transportation, Logistics, Supply Chain, and Storage

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