HR Associate

• Industry Pharma/Biotech/Clinical Research
• Work Experience 1-3 years
• City Dublin
• State/Province Dublin
• Country Ireland

About PSC Biotech

Who are we?

PSC Biotech is a leading Biotech Consultancy firm foundedin 1996, headquartered in Pomona, California, USA, with Global operations inIreland, India, Singapore, Australia and the US, serving 350 clients in morethan 23 countries worldwide. We provide cloud-based software solutions forQuality Management and Regulatory Inspections, pharmaceuticals contractmanufacturing professionals, and metrology services to our clients.

'Take your Careerto a new Level'

PSC Biotech disrupts the conventional consultancy modelby aligning our EVP as one of the unique selling point which includes theopportunity to work with the most talented cohort of like-minded professionalsoperating in the Pharma/ Biotech Industry. We offer a permanent contract ofemployment giving exposure of working in Top Pharmaceutical client sites in adiverse-cultural work setting.

Employee ValueProposition

Employees are the "heartbeat" of PSC Biotech, we provideunparalleled empowering career development though Learning & Developmentin-house training mentorship through constant guidance to facilitate careerprogression. We believe in creating high performing teams that can exceed ourclient's expectations with regards to quality of all scalable and business unitdeliverables, staying under budget and ensuring timelines for our deliverablesare being met.

Overview:

HR Associate will assist other members of the HR team intasks such as coordinating the talent management processes, current employeeprocessing and management, responding to queries or escalated issues, andproviding support to the Senior HR Associate,HR Manager as well as to the PSC Management Team.

Accomplishes human resource objectives by obtaining,recording, forwarding and explaining human resource information.

Responsibilities:

HR Associate (objectives, not limited to):

• Provides information by answering communications;referring special communications to appropriate person
  
• Onboards new joiners to the Company
  
• Verifies candidates background by contacting references
  
• Issues and processes applicable forms and applications ;verifies up to completion;
  
• Explains benefits to the employees, manages and respondsto benefit queries
  
• Complies with Employment Law and prevents litigation
  
• Maintains Manager and Employee confidence by keepinghuman resources information confidential
  
• Updates job knowledge by participating in educationalopportunities; reading Employment Law news and updates;
  
• Supports administration and operations of the Senior HRAssociate, HR Manager, PSC Management, Clients and stakeholders;
  
• Preparing offer letters, contracts, onboarding newemployees, administering employee benefit programs
  
• Onboarding employees in a timely manner; schedulingmedical appointments (if applicable), distributing onboarding documents,managing sign-offs;
  
• Completing eligibility to work checks, ensuring that thecandidates are eligible to work full-time in the applicable country and thatthey have correct and applicable VISA's in date and on HR records;
  
• Organising regular PSC check-ins with existing employees;Background checks and screening for global mobility visa programme; documentgathering and verification;
  
• Notifying existing staff of internal opportunities;maintaining personnel records;
  
• Advising existing employees of Annual Leave balance,maintaining employee records
  
• Assisting with information gathering
  
• Maintaining GDPR compliance and knowledge of samerequired
  
• Administers medical insurance, by advising employees ofeligibility; providing application information; helping with form completion;verifying submission; notifying employees of approvals
  
• Collating employee timesheets for accounts department
  
• Maintaining human resources records by recording newhires, transfers, terminations, changes in job classifications, meritincreases, tracking Annual Leave, Sick Leave and any type of absence;
  
• Onboarding new employees by providing orientationinformation packs; reviewing company policies; company handbook; gathering;other payroll information; explaining and obtaining signatures for benefitprograms
  
• Documents human resources actions by completing forms,forms, reports, logs and records. Updates job knowledge by participating ineducational opportunities; reading professional publications.
  
• Obtaining, filing, uploading and updating trackersregarding Employee ID, IRP and VISA documents; ensuring that the IRP and VISA'sof existing employees are always valid and up to date;
  
• Review timesheets every Monday for the previous fullycompleted week
  
• Address any timesheets errors and anomalies in a timelymanner
  
• Frequently review AgileOne/FieldGlass and/or any otherClient systems as applicable
  
• Review and process expenses from Zoho Expense as well asany applicable expenses from AgileOne, FieldGlass and any other applicablesystems
  
• Respond to Client queries on the same day or by the nextworking day (depending on the type of the query)
  
• Light Client queries (eg. re new job req, submission) tobe responded to within the same day
  
• Accomplishing human resources department and organisationmission by completing related results as needed
  
• Support Senior HR in administration, note taking andother ad-hoc duties as required by the role
  
• Ad hoc assistance to a variety of projects may berequired
  
• Additional duties as deemed appropriate by the departmenthead/designee
  
• Any additional ad-hoc duties as requested by Managementto fulfil business requirements
  

Key duties (notlimited to):

• Manage HR mailbox and enquiries in a timely manner
  
• Ensure all e-mails are responded to with an adequatelevel of priority
  
• Coordinate and manage onboarding from start to finish
  
• Reference checks, background checks
  
• Preparation of general letters, salary certificates
  
• Coordinating PSC laptop and equipment couriering to andfrom the candidates/employees
  
• PSC equipment inventory management
  
• Gathering Onboarding documents, PSC Induction sign offs,Personnel and Payroll details forms
  
• Folder creation and updates
  
• Tracker updates in a timely manner
  
• Annual Leave review and processing
  
• Sick Leave review and processing
  
• Note taking to support Senior HR as a witness during morecomplex Employee calls
  
• Contract and addendum preparation
  
• Support HR Manager and PSC Management in related activities