Account Payable Assistant

3 weeks ago

Dublin, Dublin City, Ireland Staycity Group Full time

Join to apply for the Account Payable Assistant role at Staycity Group.

Staycity Group is a thriving aparthotel operator with properties across Europe. We are now looking for an Accounts Payable Assistant to join our Finance Team at the Dublin Head Office, on a full-time permanent basis. This role is ideal for someone with two to three years of experience in a busy accounts payable function who is looking to progress in a growing company. Strong communication and a customer-focused approach are preferred.

Responsibilities
  • Ensure timely and accurate processing of AP invoices for all entities in Microsoft Dynamics NAV / Microsoft Dynamics 365 Business Central, verifying invoices for accuracy, completeness, and adherence to company policies.
  • Match invoices to purchase orders and ensure all necessary approvals are in place.
  • Reconcile vendor statements and resolve discrepancies in a timely manner, escalating issues as needed.
  • Collaborate with internal teams to follow up on queries/approvals and resolve invoice or payment issues.
  • Assist in weekly supplier payment runs.
  • Serve as the point of contact for invoice and payment-related queries from vendors and employees.
  • Support month-end, quarter-end, and year-end close activities, including collaboration with internal and external auditors.
  • Work with the AP Manager to support continuous improvement initiatives and the implementation of automation tools within AP.
  • Maintain and update the vendor database.
  • Perform other duties and projects as assigned.
Required Skills and Experience
  • Minimum of 1-3 years of accounts payable experience in a multinational environment. AP experience is essential.
  • Experience with accounting software; knowledge of Microsoft Dynamics NAV / Microsoft Dynamics Business Central is an advantage.
  • Strong proficiency in Microsoft Office Suite, particularly Excel.
  • Knowledge of accounts payable principles and practices, AP query resolution, purchase orders/requisitions and vendor management, VAT/GST and other local country VAT regulations, and handling multiple billing and payment currencies.
  • Understanding of the synergies between Finance teams and the AP month-end process.
  • Strong understanding of internal controls and segregation of duties.
  • Detail-oriented with strong organizational skills and accuracy in data entry and financial record-keeping.
  • Strong communication, collaboration, and interpersonal skills; ability to build relationships with internal and external partners.
  • Experience in a fast-paced environment with good time management skills.
  • Ability to work independently, prioritize tasks, and demonstrate ownership and a willingness to learn new skills.
Benefits
  • Comprehensive Health and Dental Insurance from day 1.
  • Paid maternity, surrogacy, adoptive and paternity leave.
  • Annual leave: 25 days (plus Christmas Eve and Good Friday).
  • Matched pension contributions.
  • Competitive bonus.
  • Staff rates: From €25 per night.
  • Education: Role-relevant higher-education expenses, including tuition and books.
  • Volunteer days: 2 paid volunteer days with registered charities.
  • EAP: Support for you and your family with our Employee Assistance Program.
  • Opportunities for career growth.
  • A supportive, collaborative environment where innovation and service excellence go hand in hand.

If you thrive in a fast-paced environment, lead with kindness and clarity, and make data-driven decisions, we'd love to hear from you

Start your Staycity journey - Apply now


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