Group Accounts Payable Assistant

3 weeks ago

Dublin, Dublin City, Ireland Brennan & Co Full time

Reports to: Group Accounts Payable Manager

The Brennan & Co Group, founded in Dublin in 1967, incorporates four companies – Brennan & Co, Brennan & Co NI, Brennan & Co SVS and Irish Power and Process Ltd. The Group is a market leader in the supply and servicing of equipment, reagents and consumables along with supply chain management to the Life Sciences, Healthcare, Industrial and Pharmacy sectors in Ireland, Europe and Asia.

At our heart we have always had a focus on our people. Our suppliers, our customers and our employees. We value innovation, exceptional customer service and quality in all we do.

We are a dedicated team of professionals who love what we do and the people we work with. Join us on our journey to grow our business while maintaining our core values of accountability, honesty, respect and communications.

Job Purpose

This role is responsible for the life cycle management of Accounts Payable for group companies from receipt of invoice to obtaining necessary approvals and generating monthly payment remittances.

This role will encompass the processing and recording of purchasing transactions ensuring data is present and accurate for use in analysis and month end processes.

Tasks and Responsibilities
  • Processing large volumes of Supplier invoices daily
  • Reviewing and system matching Supplier invoices to PO Receipts and resolving any discrepancies
  • Dealing directly with Supplier queries daily to include engaging with Supplier to resolve invoice discrepancies when required
  • Work closely with the purchasing/procurement department to resolve any supplier issues that may arrive
  • Reconciling supplier accounts monthly across two companies and multiple currencies
  • Working in conjunction with internal procedures in relation to the prescribed authorisation for the set-up of all new suppliers and verification of any change in supplier details.
  • Analyze Fuelcard invoice and post to system monthly
Other Ad-hoc Duties
  • Assisting in audit queries
  • Assisting Accounts Payable Lead with other finance tasks where possible
Skills and Experience
  • Minimum of 5 years accounts payable experience
  • Proficiency in integrated accounts packages and Microsoft applications (particularly a high competency in Excel)
  • Excellent numeric, analytical skills and attentiveness to detail
Competencies and Behaviours
  • Ability to establish and maintain effective working relationships with co-workers, managers and external contacts
  • Ability to work diligently, accurately and under pressure
  • Ability to multi-task, skill in establishing priorities and managing workloads

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