Buyer

Overview

I am seeking a Buyer for a client in Shannon. This is a fantastic opportunity for suitable candidates.

Primary Duties and Responsibilities

• Responsible for ensuring materials are available to meet production requirements.
• Execute the Materials Requirement Plan (MRP) by ensuring efficient and effective procurement and inventory practices; optimize the balance between quality, service, reliability and cost.
• Prepare and raise Purchase Orders with 3rd party vendors and intercompany as required.
• Maintenance of Purchase Orders on ERP system.
• Understanding 9-Block forecasting methodology desirable but not essential.
• Respond to vendor inquiries in a timely manner.
• Update all pricing in the supplier catalogue in a timely and accurate manner.
• Contact suppliers for expediting, communicate quality issues, past due shipments, and stock-outs.
• Build, maintain and manage supplier relationships.
• Ensure compliance with company guidelines, purchasing policies and procedures.
• Track in-transit shipments using carrier websites.
• Review vendor acknowledgments, prices, lead times against POs and address discrepancies.
• Review sales order acknowledgments daily and schedule orders; note any specific requirements.
• Communicate parts delays to Customer Service and Operations and update customer sales order dates with new promised ship dates.
• Respond to inquiries from Customer Service and Engineering regarding POs, deliveries or quotation requests (lead times, improvements, pricing).
• Focus on continuous improvements (CI) of the supported process (e.g., MRP automation, MS Excel Macros).
• Maintain accurate documentation for audits and regulatory requirements.
• Work closely with Quality Assurance to manage supplier qualification processes.
• Machine/subcontract work order generation for part modifications.
• Comply with Health and Safety policies.
• Provide cover for department members and assist with cycle count activities; participate in annual physical inventory.

Education and/or Experience Requirements

• CIPS/advanced degree or equivalent
• Customer service or sales experience in a technical area
• Experience in procurement activities complying with medical device and pharmaceutical regulatory requirements, supplier document verifications, product certifications and ISO 13485 adherence
• 2+ years in a similar end-to-end Supply Chain/Purchasing role in a high-volume/fast-paced environment
• Proficiencies in Microsoft Excel
• Strong knowledge of ERP systems (SAP/Oracle, JD Edwards preferred)
• Power BI or similar data analytics tool knowledge desirable but not essential

Other Special Requirements

• Excellent organizational skills with attention to detail
• Self-starter with initiative to identify, communicate and resolve issues
• Flexible and proactive attitude
• Understanding of Lean Six Sigma principles
• Analytical, numerically astute with strong problem-solving abilities
• Accurate data input and record-keeping
• Ability to work well under pressure in a fast-paced environment
• Good communication, negotiation, interpersonal and influencing skills
• Ability to work autonomously or as part of a team
• Time management, prioritization and KPI achievement

Work Environment Requirements

• Experience in an office environment and manufacturing context
• Attention to detail – right first time
• General manufacturing, warehouse, and office environment familiarity

Key Result AreasOutsourced Contract Management

• Lead day-to-day management of outsourced facilities service providers (e.g. cleaning, maintenance, waste management, grounds maintenance)
• Ensure service level agreements (SLAs) and KPIs are met or exceeded
• Conduct regular performance reviews and audits of suppliers

Estate Management

• Maintain oversight of buildings and grounds across the estate, ensuring they are fit for purpose, safe, and compliant
• Plan and coordinate repairs, refurbishments, and minor capital works

Compliance and Health and Safety

• Ensure all sites comply with relevant health and safety, fire safety, and environmental regulations
• Maintain records of statutory inspections and certifications (e.g. gas safety, electrical testing, fire risk assessments)

Budget and Reporting

• Manage facilities management budget, ensuring cost-effective service delivery
• Prepare reports for senior management on performance, risks, compliance and improvement initiatives

Strategic Planning

• Contribute to long-term estates strategy, advising on asset lifecycle planning, sustainability, and regulatory trends
• Identify opportunities for service improvement and innovation

Qualifications and Experience

• Third level qualification in Facilities Management/Engineering/Health and Safety or Building Services
• Minimum 3 years post-graduate experience in Fire, Health and Safety
• Proven experience in a facilities management role with responsibility for multiple sites
• Experience managing outsourced or contracted FM services
• Strong understanding of compliance in a healthcare or regulated environment (e.g. CQC, HSE)
• IOSH or NEBOSH certification
• Knowledge of PPM (planned preventative maintenance) and CAFM systems
• Experience in healthcare, nursing, or residential care environments
• Recognised FM qualification (e.g. IWFM Level 4+)
• Project management experience

Skills and Competencies

• Excellent organizational and contract management skills

Send your CV to [email protected]

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Purchasing and Supply Chain
• Industries: Staffing and Recruiting

Shannon, County Clare, Ireland

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