Facilities Assistant

3 weeks ago

Dublin, Dublin City, Ireland Aramark Full time

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Facilities Assistant - PCC Kilcock, Kildare

Client: Aramark

Location: Kildare, Ireland

Job Category: Other

EU work permit required: Yes

Job Reference: f9330daf5bf0

Job Views: 5

Posted: 09.08.2025

Expiry Date: 23.09.2025

Job Description

ARAMARK Workplace Solutions (AWS) are recruiting for a Facilities Assistant based in our Primary Care Centre in Kilcock (Co. Kildare). This is a full-time permanent position reporting to the Regional Facilities Manager.

Job Responsibilities
  • Conduct daily rounds and monitor all M&E systems to ensure proper operation.
  • Inspect PCC rooms daily to ensure readiness for the working day, reporting issues appropriately.
  • Address cleaning issues and manage stock levels.
  • Check stationary supplies, restock upon request, and manage weekly stationary orders.
  • Manage key boxes and issue keys as needed.
  • Set up and rearrange meeting rooms as required.
  • Support office relocations, moves, and re-layouts.
  • Assist with PPM activities, energy, waste, and cleaning checks across the site.
  • Receive and move large/bulky items to their destinations.
  • Maintain open office areas in good order.
  • Handle porterage of heavy parcels, equipment, and miscellaneous items.
  • Perform ad hoc tasks as assigned by the FM Coordinator or Regional Facilities Manager.
  • Provide mailroom coverage, including receiving, sorting, and distributing mail.
  • Oversee the Facilities Assistant function within the centre.
  • Manage couriers, mail, and postal activities.
  • Supervise third-party contractors and inspect their work.
  • Maintain visitors and contractors logs and report incidents.
  • Execute emergency procedures such as fire, flood, break-in, or accidents.
  • Liaise with clients and stakeholders to ensure quality service.
  • Ensure compliance with health & safety regulations, inspecting signage and advising on defects.
  • Maintain the fabric and finish of the site, arranging repairs as needed.
  • Inspect common areas for leaks and coordinate remedial repairs.
  • Act as first responder for RealTime FM and reactive tasks within the centre.
Qualifications
  • At least 2 years experience in a similar facilities role.
  • Excellent communication, interpersonal, and organizational skills.
  • Basic PC literacy, including email, document management, and system information.
  • Effective communication skills over the telephone and face-to-face.
  • Strong planning and organizational skills to prioritize duties.
  • Ability to complete tasks accurately and timely.
  • Experience working in a fast-paced office environment.
  • Dependable, flexible, and able to work independently or as part of a team.
  • Experience in a busy mailroom department is advantageous.
  • Educated to Leaving Certificate Level.
  • Proficiency in MS Office packages: Word, Excel, PowerPoint.
  • Experience in an office or healthcare environment.
  • Basic understanding of health & safety practices.
  • Experience with mailroom equipment and international courier systems.
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