Facilities Administrator

4 weeks ago

Dublin, Dublin City, Ireland JLL Full time

Join to apply for the Facilities Administrator role at JLL

6 days ago Be among the first 25 applicants

Join to apply for the Facilities Administrator role at JLL

Get AI-powered advice on this job and more exclusive features.

ABOUT US:

You'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

WE'RE HIRING - FACILITIES ADMINISTRATOR

ABOUT US:

You'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE'D ENCOURAGE YOU TO SHOW YOUR INGENUITY

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments.

We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JOB TITLE : FACILITIES ADMINISTRATOR

REPORTS INTO: ASSISTANT FACILITIES MANAGER

ABOUT THE ROLE :

The Facilities Administrator will support the onsite Facilities Management team providing professional administrative support supporting to delivery of building operations.

Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. Ensuring the smooth running of our service whilst providing an exceptional end user experience within our client sites.

KEY RESPONSIBILITIES:

  • Provide administrative support to the onsite Facilities Management team
  • Support in maintaining log books and documentation relating to Health and Safety
  • Deliver reporting on a monthly basis including trackers, audits, inspections and health and Safety
  • Use and maintain online task system, ensuring correct data entry and providing overall system administration
  • Support the facilities management team in scheduling and covering key roles
  • Follow required emergency prevention and operational controls, coordinating daily and weekly schedules as required
  • Maintain, organise and control all JLL central files, information, data, reports including all paperwork and filing on site
  • Assist in reviewing, maintaining and building Standard Operating Procedure manuals
  • Ensure compliance with JLL policies, procedures and standard practices
  • Ensure prompt and accurate management of purchase orders in the internal financial management platform
  • Ensure prompt resolution of any customer complaints, escalating to the line manager as required.
  • Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)
  • Assist in the procurement of vendors and services as required
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Assist with the monthly accrual reports and help monitor the finance trackers
  • Follow established escalation procedures and incident reporting procedures
  • Provide support for regular management reports and projects as required
  • Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

WORKING LIFE:
  • On a daily basis you will be working across multiple sites
  • The main business language spoken in our offices is English. Knowledge of English is essential
  • The role will be structured on a shift basis over a 5-day week
  • On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota

ABOUT YOU :
  • You are keen to develop within the workplace, spending time supporting a multi-disciplinary team gaining knowledge and expertise
  • You have experience in an administration or coordinator role providing operational support
  • You work collaboratively as part of a team to solve problems with professionalism and service focused approach
  • You are adept at multitasking and are able to manage multiple projects effectively
  • You are open and have good communication skills
  • You strive for excellence in what you do and share ideas for improvement
  • You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
  • You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

Seniority level
  • Seniority levelAssociate
Employment type
  • Employment typeFull-time
Job function
  • Job functionManagement and Manufacturing

Referrals increase your chances of interviewing at JLL by 2x

Sign in to set job alerts for "Facilities Administrator" roles.

Dublin, County Dublin, Ireland 3 days ago

Dublin, County Dublin, Ireland 3 weeks ago

Dublin, County Dublin, Ireland €65,000.00-€75,000.00 3 weeks ago

Dublin, County Dublin, Ireland 3 weeks ago

Dublin, County Dublin, Ireland 5 days ago

Dublin, County Dublin, Ireland €63,000.00-€65,000.00 3 weeks ago

Dublin, County Dublin, Ireland 21 hours ago

Dublin 4, County Dublin, Ireland €72,000.00-€75,000.00 2 weeks ago

Dublin, County Dublin, Ireland 1 week ago

Dublin 12, County Dublin, Ireland 2 weeks ago

Dublin 4, County Dublin, Ireland 3 weeks ago

Facility Operations Center Eng, Facilities Operation Center

Dublin, County Dublin, Ireland 3 days ago

Dublin, County Dublin, Ireland €60,000.00-€60,000.00 16 hours ago

Procurement & Facilities Executive Officer

Dublin, County Dublin, Ireland 1 week ago

Dublin 2, County Dublin, Ireland 2 weeks ago

Dublin, County Dublin, Ireland 2 weeks ago

Dublin, County Dublin, Ireland 1 week ago

Dublin, County Dublin, Ireland €55,000.00-€60,000.00 25 minutes ago

Dublin, County Dublin, Ireland 1 month ago

Environmental, Health, Safety and Facilities Manager

Dublin, County Dublin, Ireland 3 weeks ago

Dublin, County Dublin, Ireland 3 weeks ago

Dublin, County Dublin, Ireland 1 month ago

Dublin, County Dublin, Ireland 2 weeks ago

Dublin, County Dublin, Ireland 1 week ago

Dublin 2, County Dublin, Ireland 3 weeks ago

Dublin, County Dublin, Ireland 3 weeks ago

Dublin, County Dublin, Ireland 3 weeks ago

Dublin, County Dublin, Ireland 3 months ago

Dublin, County Dublin, Ireland 1 week ago

(Operations Manager) Service Delivery Manager

Dublin, County Dublin, Ireland 1 month ago

Dublin, County Dublin, Ireland 2 weeks ago

Dublin, County Dublin, Ireland 1 week ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

  • Facilities Administrator

    4 weeks ago

    Dublin, Dublin City, Ireland JLL Full time

    Social network you want to login/join with:JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful...

  • Facilities Operations Administrator

    2 days ago

    Dublin, Dublin City, Ireland beBeeFacilitiesCoordinator Full time €35,000 - €45,000

    Facilities Coordinator RoleThe Facilities Coordinator is a key role that plays a vital part in ensuring the organization's facilities are well-maintained, operating efficiently, and supporting the overall workplace environment.This position involves coordinating maintenance, repairs, and operational services while ensuring compliance with safety and...

  • Facilities Operations Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland beBeeAdministrative Full time €45,000 - €58,000

    Service Desk Administrator RoleBased in offices Dublin, the Service Desk Administrator plays a vital role in ensuring seamless operations across various service areas.Key responsibilities include:Managing and scheduling tasks to achieve first-time fix rates within specified SLAsCoordinating completion of jobs and ensuring accurate documentation in line with...

  • Facilities Manager

    1 week ago

    Dublin, Dublin City, Ireland hays-gcj-v4-pd-online Full time

    Your New Company A prominent real estate services firm with a significant presence in Dublin. This company is renowned for delivering comprehensive property and maintenance solutions to a wide array of clients. Your New Role You will be working as the Facilities Manager, part of a team who looks after a client's property. The Facilities Manager will be...

  • Business Administrator

    4 weeks ago

    Dublin, Dublin City, Ireland NRL Ireland Full time

    Business Administration Support Contract Role A major infrastructure programme is seeking a skilled Business Administration Support professional to provide operational support across facilities, IT, and HR functions.This role also involves team oversight and resource planning to help drive a high-performance culture.Key Responsibilities: Deliver day-to-day...

  • Facilities Operations Specialist

    22 hours ago

    Dublin, Dublin City, Ireland beBeeFacilities Full time €35,000 - €45,000

    Job Opportunity:\The Facilities Coordinator plays a pivotal role in maintaining the smooth operation of our facilities. This dynamic professional is responsible for managing reactive and planned maintenance activities, ensuring that all systems run efficiently and effectively.\Key Responsibilities:\\Manage and coordinate maintenance schedules to minimize...

  • Facilities Coordinator, Dublin Central

    8 hours ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    Facilities CoordinatorLocation:Dublin (Central)Salary:circa €45,000 per annumAre you a skilled facilities professional ready to step into a key operational and supervisory role in a high-profile head quarters for administrative and support functions for a medical facility.We are currently recruiting a Facilities Coordinator on behalf of a prominent public...

  • Business Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland NRL Full time

    Business Administration Support – Contract RoleA major infrastructure programme is seeking a skilled Business Administration Support professional to provide operational support across facilities, IT, and HR functions. This role also involves team oversight and resource planning to help drive a high-performance culture.Key Responsibilities:Deliver...

  • Facilities Coordinator, Dublin Central

    13 hours ago

    Dublin, Dublin City, Ireland Cpl Full time

    Facilities Coordinator Location: Dublin (Central) Salary: circa €45, per annumAre you a skilled facilities professional ready to step into a key operational and supervisory role in a high-profile head quarters for administrative and support functions for a medical facility. We are currently recruiting a Facilities Coordinator on behalf of a prominent...

  • Facilities Assistant

    3 weeks ago

    Dublin, Dublin City, Ireland CBRE Full time

    Facilities Assistant - ReceptionJob ID: 233031Posted: 11-Aug-2025Service line: GWS SegmentRole type: Full-timeAreas of Interest: Engineering/Maintenance, Facilities ManagementLocation: Dublin - Dublin - IrelandCBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a...