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Senior Manager, Payroll Operations

4 weeks ago

Dublin, Dublin City, Ireland TN Ireland Full time

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Senior Manager , Payroll Operations - EMEA, DublinClient:

Okta, Inc.

Location:

Dublin, Ireland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

1697fdb5671d

Job Views:

2

Posted:

18.04.2025

Expiry Date:

02.06.2025

Job Description:

Get to know Okta
Okta is The World's Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.

Join our team We're building a world where Identity belongs to you.

Okta is seeking a top tier candidate for a Senior International Payroll Operations Manager. We are seeking a self-motivated, system savvy, team player with experience working in a fast-paced environment. This position will manage all aspects of EMEA international payroll processing operations, overseeing a team of approximately (5) direct reports and growing. This position will report to the EMEA Senior Payroll Manager.

What you'll do:

  • Responsible for the oversight of end-to-end payroll processing and reporting for the assigned international countries with approximately 850 employees and growing – currently Belgium, Czech Republic, France, Germany, Ireland, Israel, Italy, Netherlands, Poland, Portugal, Spain, Sweden, Switzerland, and United Kingdom.
  • Process commission/bonus/retro and special payments.
  • Prepare and process equity transactions, including ESPP contributions.
  • Responsible for ensuring accuracy of high-volume payroll data entry.
  • Process employment changes in relation to payroll, liaising with HR and Benefits business partners to ensure that all employees are paid in line with their employment contract.
  • Researching and resolving any data issues, missing information, and facilitating the communication between HR and the employee.
  • Liaise with external payroll providers to identify and resolve discrepancies prior to final submission for HR and Finance sign off.
  • Prepare month end reconciliations for all payroll and equity transactions including compilation of journals.
  • Manage UK Company Pension scheme in line with auto enrollment legislative requirements.
  • Assist with Year End reporting for all international countries.
  • Responding quickly and accurately, with professionally composed emails, to internal employee payroll and compensation inquiries via payroll ServiceNow tickets.
  • Payroll vendor management for assigned countries.
  • Performs audits of payroll detail for accuracy to ensure compliance with regulatory agencies and internal policy and procedures.
  • Organize, secure and maintain all files, records in accordance with policies and procedures archive and retains employee payroll records and files as required by law.
  • Assist in Ad hoc projects when required.

What you bring:

  • 7+ years' experience of preparing, coordinating and overseeing multiple payrolls in the EMEA region.
  • 3+ years' experience in people management, including performance and mentorship.
  • Thorough knowledge of regional tax & labor employment laws related to withholding and pay calculations. Ensures that payroll operations & policies are carried out efficiently, accurately, and in compliance with all relevant laws and regulations.
  • Ability to develop, implement, and continuously improve and standardize global payroll processes, policies and systems to ensure efficiency and compliance through data analysis, reporting, budget, cost control and vendor management.
  • Thorough knowledge of payroll accounting practices and principles.
  • Strong people management skills with ability to lead and manage a global payroll team, providing guidance, support and development opportunities.
  • Experience in management of incoming escalations from employees, multiple tax agencies and vendors concerning payroll processing.
  • Strong proficiency with payroll vendor(s) processing application and tax software. Intermediate to advanced skills in MS Excel, Word, and PowerPoint.
  • Experience of preparing and processing equity transactions, including ESPP is a plus.
  • Experience using ADP Celergo and Workday HCM, Timekeeping & Time-Off modules a plus.
  • Strong payroll systems knowledge, including the ability to quickly learn new systems.
  • Excellent Excel, PowerPoint, strong communication and analytical skills.
  • High attention to detail and accuracy.
  • Professional and energetic self-starter who uses initiative and is able to juggle multiple priorities.
  • Payroll certification preferred.

What you can look forward to as a Full-Time Okta employee

  • Making Social Impact
  • Fostering Diversity, Equity, Inclusion and Belonging at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today

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