Project Co-Ordinator

2 weeks ago

Ireland Vertiv Co Full time

Why should you join us? 

Vertiv is a global market leader in designing and delivering critical infrastructure solutions. In the world of high tech and new emerging technologies such as 5G and Edge, data centers have become an essential aspect of our everyday lives. We design and manufacture critical infrastructure that ensures todays interconnected world of communication networks in commercial and industrial environments. 

The Project Co-Ordinator serves a critical role in the foundational support necessary for a high performing Project Delivery Department. Project Co-Ordinator typical duties include the scheduling and attendance in a wide variety of meetings, managing project documentation, tracking project progress, facilitating communication between internal team members as well as inter-departments, and assisting Project Managers with various administrative duties. A PCO plays a crucial role in ensuring that projects and programmes maintain direction, and that all stakeholders are informed and aligned throughout the project lifecycle.

What will your average day look like?

  • Assist in the preparation of project programmes and progress reports.
  • Internal and External Meeting Co-Ordination
  • Creation and management of internal Project folders
  • Technical Document Management
  • Assist with maintaining accurate and up-to-date drawings folders and registers.
  • Assist with the day-to-day coordination and management of all operational activities.
  • Assist in the preparation of technical submittal packages.
  • Assist in the preparation of O&M manuals.
  • Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
  • Assist management in the preparation of operational performance and strategic plans and programmes.
  • Assist internal teams and ensure they have access to contract and operational information, drawings registers, project folders etc.
  • Identify any problems or issues in admin/operations processes and systems and assist in resolving them in quick and effective manner.
  • Maintain clear and accurate documents and records of procedures for future reference purposes.
  • Assist internal teams to organise and archive contract documents accurately.
  • Assist with any internal team drawings/document requests.
  • Endeavour to ensure that all Health & Safety standards are adhered to.
  • Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Quality, Environmental issues, ensuring compliance to company standards.

What do we need from you?

  • Bachelor's degree, preferably in a field related to business administration, project management or engineering. 
  • Strong project management skills are crucial. Familiarity with project management methodologies such as PRINCE2 would be preferred. Candidates should demonstrate knowledge of project planning, scheduling, budgeting, risk management, and resource allocation.
  • 2-5 years of experience in project coordination or related roles. This could include experience in assisting with project planning, tracking progress, coordinating team activities, and communicating with stakeholders.

What will make you successful?

  • Organisational Skills : Ability to efficiently manage tasks, prioritise responsibilities, and maintain order amidst various project demands.
  • Communication Skills : Clear and effective communication, both written and verbal, to convey information, coordinate tasks, and engage with stakeholders.
  • Attention to Detail : Strong focus on accuracy and thoroughness in handling documentation, tracking progress, and ensuring quality standards are met.
  • Time Management : Ability to manage time effectively, meet deadlines, and adapt to changing priorities in a dynamic project environment.
  • Teamwork: Collaboration skills to work effectively within a team, supporting colleagues, sharing knowledge, and contributing to a positive team environment.
  • Problem-Solving Ability : Aptitude for identifying issues, analysing root causes, and proposing practical solutions to overcome obstacles encountered during project execution.
  • Proactive Attitude : Initiative to take ownership of tasks, anticipate needs, and seek opportunities to contribute positively to project outcomes.
  • Professionalism: Demonstration of professionalism in all interactions, maintaining confidentiality, respecting diverse perspectives, and upholding ethical standards.
  • Integrity: Consistent demonstration of honesty, reliability, and accountability in fulfilling responsibilities and upholding the values of the organisation.
  • Resilience: Capacity to remain composed under pressure, cope with setbacks, and persist in the face of challenges encountered during project delivery.
  • Adaptability: Flexibility to adjust to shifting project requirements, unexpected challenges, and evolving stakeholder needs.
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