Accounts Payable Specialist

2 weeks ago

Dublin, Ireland OpenTable Full time

With millions of diners, tens of thousands of restaurants, and 23+ years of experience, OpenTable, part of Booking Holdings, Inc. (NASDAQ: BKNG), is an industry leader with a unique insight into the world of hospitality. We champion restaurants, bars, wineries, and other venues around the world, helping them attract guests, manage capacity, improve operations and maximize revenue.

Every employee at OpenTable has a tangible impact on what we do and how we do it. You’ll also be part of a global network that includes OpenTable and KAYAK's portfolio of travel brands including Swoodoo, checkfelix, momondo, Cheapflights, Mundi and HotelsCombined.

Hospitality is all about taking care of others, and it defines our culture. You’ll work in a welcoming and inclusive environment, and get the benefits, flexibility, and support you need to succeed.

The Position

We are looking for a dynamic Accounts Payable Specialist to support the Accounts Payable process at KAYAK/OpenTable. Activities include timely processing of vendor invoices, analysis of the queries received by vendors and ensuring feedback is provided within agreed timescales, identification of corrective actions following process failure, and identification of improvement opportunities. In addition to external vendors, you will also review travel and expense claims and act as the face of Finance to explain the T&E policy and how to use the T&E reimbursement system to users across the business. We are looking for someone who has excellent problem solving skills, is a strong communicator, thrives on process improvement and enjoys working in a challenging, fast-paced environment to support our continued growth.

Please note that this is a fixed term contract for 8 months from May to January to cover maternity leave, with the potential for part-time hours, 3-4 days a week.

Responsibilities:

● Chip in to an ongoing review of all accounts payable and expense reimbursement procedures, identifying, developing and communicating improvements.

● Actively manage the global AP inbox and ensure all items are organized and actioned in a timely manner.

● Review, verify and input all invoices promptly, capturing all information required to ensure internal invoice approvals and payments are set up accurately.

● Accurately code invoices by legal entity, GL code, business approver

● Review T&E reimbursement reports for compliance with policy and ensure accurate GL coding as well as timely payment.

● Prepare daily bank reconciliations, post journal entries to record non-AP and non-cash

application transactions.

● Actively investigate purchase invoice/expense reimbursement queries or discrepancies

● Liaise with Finance and the wider Business to resolve them in a timely fashion.

● Review and respond to vendor queries in a timely and professional manner.

● Assist with system changes, process improvements and initiatives to streamline AP functions.

Please Apply If

You are detail oriented while also able to see the big picture. When faced with a problem, you propose a solution. You love understanding the why behind the numbers, exercise professional skepticism and maintain a natural curiosity. You have shown ability to prioritize your work, manage to deadlines and keep your manager well informed. You are a self-starter with an ability to manage multiple tasks. You can work independently but know when to ask for assistance, and you take pride in ownership over your areas. You are able to effectively communicate with team members and management.

Education, experience and skills:

● Bachelor’s degree in Accounting or Finance

● Experience in Accounts Payable ideally in a fast-growing/rapid change environment preferred

● Must be comfortable working in a rapid change environment and be willing to actively participate

in projects to process improvements.

● Advanced Microsoft Excel skills (vlookup, pivot tables, etc.)

● Experience with accounting software such as NetSuite a plus

● Strong analytical and problem solving skills with a high level of attention to detail

● Excellent interpersonal skills both verbal and written, ability to communicate confidently and

Professionally with all levels within the organization.

● Solution focused with the ability to prioritize and lead multiple tasks in order to meet deadlines.

About Our Team

Our Finance team supports the business: we provide reports, pay the bills and our people, collect money, crunch numbers and meet stringent compliance standards and deadlines – and we have fun while doing it. We take our responsibilities seriously, as we do the company Halloween competition. We enjoy working together and with our cross-functional colleagues around the globe. We value integrity, personal accountability and proactive thinking, and we take pride in mentorship and in crafting opportunities for professional growth and advancement. Does this sound like you? If so, let’s chat

Benefits

  • Fast-paced and entrepreneurial culture
  • Flexible working hours and the option to work remotely as needed, and a fabulous office in central CBD
  • Work with a really smart, fun group of people
  • Relaxed dress code
Diversity and Inclusion

We aspire to have a workplace that reflects all of the diverse communities we serve. We know that when we have diverse teams we produce more creative ideas, products, and better outcomes for our team members. OpenTable/KAYAK is proud to be an Equal Opportunity Employer and we welcome and encourage candidates from all backgrounds and experiences to apply for roles on our team. Whoever you are, just be you.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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