PDU Development Co-Ordinator

3 weeks ago

Ireland Pobal Full time

Job Details Role Requirements Role Requirement 1 Programme and Caseload Delivery Assist in the design and management of a range of local and community development programmes Coordinate programme application and appraisal processes that effectively translate programme objectives to communities and beneficiaries and ensure robust/proportionate assessment and targeting are achieved. Complete appraisals and reviews as necessary. To complete all programme appeals as required Coordinate a robust case management system to track the progress and outcomes of all funded organisations. Maintain proactive, targeted and effective tools, and ensure services and supports are put in place. Such tool and services should facilitate the delivery of effective projects and best practice. Coordination of design on delivering strategies and approaches that address implementation risks, issues and opportunities. Coordination of and responsibility for contract changes. Support the Manager with appropriate resource allocation and management across work and manage prioritisation of work streams as and when necessary. Deliver commitments in the Programmes of Work as agreed with funders, from initial scoping to project closure, in a consistent, well understood, and transparent manner. Implement, develop and deliver communication with all project stakeholders. To develop constructive working relationships with all stakeholders within your caseload To supply advice and information as required on operation and case management issues to other part of Pobal and/or the sponsoring Department Oversee and monitor performance of organisations throughout their life cycle according to the Programme requirements using MyPobal - central system to record and escalate all relevant engagements. Lead and contribute to programme supports including online events, on-site visits, workshops, clinics and training events. Role Requirement 2 Programme Supports Provide structured capacity-building and support programmes, including workshops, peer learning, and one-to-one mentoring sessions to programme stakeholders where required. Responsible for the co-ordination and completion of a caseload of robust, efficient, quality assured appraisals including the maintenance of appraisal information on centralised systems. Provide feedback on application outcomes to supported organisations as required. Assist with contract management including the tracking, reconciliations and updating of contract information. Review, develop and maintain efficient and effective administrative and information systems. Assess and monitor contract conditions arising from the appraisal process and follow up and communicate with the organisations. Consider and recommend changes to contract, extensions and sanctions in conjunction with Financial Operations Directorate staff (where required). Produce formal reports and analysis at the appropriate stages of the appraisal and review processes. Assist in the collection, collation and analysis of monitoring data arising from the support, appraisal and performance monitoring processes. Assess and monitor contract conditions and follow up and communicate with the organisations. Provide information, clarification and advice on all aspects pertaining to the contract and/or service we provide. Manage the notification of change process ensuring all relevant changes are captured, recorded and processed appropriately. Ensure information management systems are updated so there is a clear record of decisions made and communications with key stakeholders. Desk based review including indicators, quantitative data, AFS etc. Undertake onsite monitoring/review visits as a follow up to a desk check i.e. where there are issues of concern and further investigation required. Support the management of organisations of concern to reduce risk and sometimes leading to de-committal) and/or termination of a contract Role Requirement 3 People Management Manage assigned staff, ensuring they are equipped with a clear understanding of requirements and expectations; are developed, supported, performance managed and valued as Pobal employees and as representatives of Pobal. Lead with an agile mind-set, focused on problem solving through creative solutions, and thrive in a fast paced, high growth environment. Ensure good individual and team management structures are in place to support performance/staff management and development (1-2-1's, PEP's, Talentevo, Pobaltime, Blended Working Policy, Flexi time and all other relevant HR policies) Ensure that all staff adhere to all standards and procedures. Delegate work and ensure effective relationships in a team-working context. Work in collaboration with unit manager to ensure the correct team resources are in the right place, at the right time Role Requirement 4 Stakeholder Engagement Establish effective relationships with internal stakeholders and ensure the necessary structures and agreements are in place with relevant business units and directorates Develop and manage effective relationships with external stakeholders i.e. Departments key organisations to ensure coordination of supports to services. Establish effective relationships with external stakeholders such as relevant sectoral experts to ensure that Programme Supports delivered are informed by key policy developments, current innovative thinking and good practice. Required Experience Minimum of 3-5 years of experience in programme management, case management, or a related role. Strong understanding of of social enterprise and social innovation. Excellent communication, report writing, organisational, and interpersonal skills. Ability to work collaboratively with diverse stakeholders. Proficiency in data analysis and reporting. Experience of operating consistently in a changing environment at an optimal level. Highly Proficient in use of MS packages e.g. Word, Excel, Outlook, Project, Power Bi, PowerPoint; Microsoft Dynamics CRM; SharePoint applications and portals. Qualifications Relevant Third Level qualification (e.g., Degree) or equivalent is desirable Drivers licence & provision of car for business purposes is essential View Full Job Descripton here To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Apply button below to Login/Register.

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