Finance Co-Ordinator

2 weeks ago

Ireland Pobal Full time

Job Details Role Requirements Role Requirement 1 Operational Financial Management Operational management of the financial payment and reporting processes for SI&E programmes. Develop and drive efficiencies of the financial reporting and payments process for SI&E programmes. Ensure that all financial payment and reporting systems of programmes are up to date and fit for purpose. Overseeing and ensuring effective financial case management is undertaken by their finance team. Provide supports to funders for their relevant programmes including EU programmes. Quality Control - oversight of data quality and validity; responsible for liaising with the finance manager where quality issues are identified. Develop and amendment of financial procedures to ensure that all SI&E finance staff have clear direction on the tasks they must complete. Input into the financial management aspects of the application and appraisal process. Input into pre-contracting and post contracting processes that relate to financial precontract and pre-payment conditions. Input into financial elements of the programme requirements/operations manuals. Input into providing support and training materials for grantees. Participation in training for grantees as required. Input into the BRS and FRS of ICT Systems for financial reporting systems. Leading out on the UAT of the financial management aspects of Pobal ICT systems Role Requirement 2 Programme Supports Analysis of relevant and up to date financial data to inform decision making at management level. Assist in the preparation of cash flow projections and other financial reports to enable the draw down of funds from the relevant funder. Responsible for the preparation of financial reports for both internal and external use within required timelines. This includes reconciliation of monthly Management Accounts and preparation of monthly programme reports. Responsible for the completion of debtor management processes and the accurate decommittal of grantee funds as appropriate. Assist the finance manager in identifying and developing options to mitigate programme financial risk. Assist the finance manager with responses to funder queries and Parliamentary Questions (PQs). Role Requirement 3 People Management Manage assigned staff, ensuring they are equipped with a clear understanding of requirements and expectations; are developed, supported, performance managed and valued as Pobal employees and as representatives of Pobal. Lead with an agile mind-set, focused on problem solving through creative solutions, and thrive in a fast paced, high growth environment. Ensure good individual and team management structures are in place to support performance/staff management and development (1-2-1's, PEP's, Talentevo, Pobaltime, Blended Working Policy, Flexi time and all other relevant HR policies) Ensure that all staff adhere to all standards and procedures. Delegate work and ensure effective relationships in a team-working context. Work in collaboration with unit manager to ensure the correct team resources are in the right place, at the right time. Role Requirement 4 Stakeholder Engagement Establish effective relationships around Pobal's engagement model and ensure the necessary structures and agreements are in place with relevant business units and directorates as appropriate, and their managers. Develop and manage effective relationships with external stakeholders, Departments and with grantees to ensure optimal coordination of supports to services. Liaise with Internal and external auditors, i.e. CAR, Comptroller & Auditor General (C&AG), Department Auditors etc. Any other duties within the general requirement of this job description which may be required from time to time. Required Experience 3 years minimum experience in financial management and reporting. Proven experience of monitoring, tracking and analysing financial data to inform management decision making. Proven experience in providing financial reports to management and external stakeholders, i.e. funders Proficient in MS packages e.g. Word, Excel, Outlook, financial accounting systems, SharePoint portals Qualifications Professional recognised accounting qualification or to be part qualified or Relevant Third Level qualification (e.g., Degree) or equivalent is desirable. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Apply button below to Login/Register.

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