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Part Time Executive Assistant

1 month ago

Maynooth Co Kildare, Ireland UniJobs Full time

(Part Time) Executive Assistant - Maynooth University Unijobs are currently recruiting for a Part Time Executive Assistant to work in the Admissions and Student Recruitment Office within Maynooth University. We are looking for someone to commence ASAP and the initial contract will be for 3 months. The working hours are Monday to Friday 09:00-12:30am per week, a total of 17.5 hours and paid at a rate of €17.42 per hour. JOB DESCRIPTION We are seeking an Executive Assistant who will provide administrative support to the Micro-Credential Project team within the Admissions and Student Recruitment Office. The work will involve the accurate execution of important operational processes, supporting the processing of both EU and Non-EU applications for Micro-Credential programmes. Administrative and other duties: The successful candidate will be required to carry out a range of duties, including but not limited to the following: * Assessment of postgraduate, international and undergraduate Micro-credential applications. * Be first point of contact for all Micro-credential admission related queries. * Working as part of a busy team, liaising closely with team colleagues. * Administrative work to include using Maynooth's application Portal CRM for inputting and updating admission data. * Respond to and engage with EU and Non-EU applicants, academic departments, and other university colleagues' enquiries. * Deals promptly with numerous admissions enquiries via e-mail, online application, telephone, and in person and follows up such enquiries as appropriate. * Undertake any other duties assigned by the Senior Admissions Manager. The ideal candidate will have: Essential * Previous experience in office administration in a fast-paced environment. * Demonstrated ability to work as part of a team, supporting colleagues. * Highly organised approach with demonstrated excellence in attention to detail (written and oral). * Excellent IT skills (including Microsoft Office; Electronic File Management, Application Management Systems). * Proven ability in handling large amounts of data and verifying documents. * Experience of processing large volumes of work/documentation within deadline-driven environments. * Excellent interpersonal and communication skills. * Strong experience in a service environment with proven ability to communicate in a clear, professional, and transparent manner in written and oral correspondence. Desirable * Previous experience working in an administrative role in a Higher Education environment. Department Admissions and Student Recruitment Office The Admissions and Student Recruitment Office has a commitment to high quality service to applicants, parents, guidance counsellors and current and potential students. The Office functions include: * Management of the admissions process for undergraduate and postgraduate students, both EU and International. * Promotion and growth of the university's EU undergraduate and EU postgraduate applications * Collaboration with academic faculties and departments to develop and refine the portfolio of undergraduate, postgraduate, and micro credential programmes. * Management of the Maynooth University Microcreds Programme, an IUA Human Capital Initiative funded project). * Management of the Maynooth University RPL project, funded under the Irish Government's Human Capital Initiative (HCI) Pillar 3 (Innovation and agility). Unijobs DAC is an equal opportunities employer Skills: Hardworking Reliable Dependable