(Urgent Search) Senior Operations Administrator

We're Hiring - Senior Operations Administrator

Swim Ireland is the National Governing Body (NGB) for Swimming, Water Polo, Diving and associated Aquatic Disciplines on the island of Ireland. Swim Ireland’s Head Office is based at Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15 with circa 60 employees. Swim Ireland’s remit as a Governing Body is to increase participation, run the competitive aspect of our sport and to provide a framework for regulation. For further information, please see our website atwww.swimireland.ie .

Role and Reporting Structure

In an exciting development, Swim Ireland is currently expanding its operations team. We are now seeking an experienced Senior Operations Administrator to oversee the Governance and Operations administration for the organisation. Reporting to the Operations Manager, the person appointed will play a crucial role in ensuring the smooth functioning of the organisations operations to help ensure that the operations run smoothly and efficiently, supporting the overall goals of the organisation. The person appointed will be responsible for the daily administration of the operations department and will be a point of contact and support for our regions in respect of their governance obligations. This role involves a combination of administrative tasks and will require extensive experience in administration, excellent organisational skills, and the ability to manage multiple tasks efficiently.

Swim Ireland’s selection process aims to ensure that we get the right people recruited into the right role.We want to ensure that you have the best opportunity to display your skills and experience. Swim Ireland has identified Core Values that we consider to be integral to delivering exceptional service to our stakeholders. These Core Values are

- Skills, Professionalism, Knowledge
- Integrity and Excellence in Governance
- My Passion, Our Vision

If selected for interview, you will be provided with a candidate support pack giving you information and guidance on the selection process.

Key Areas of Responsibility

- Administrative support to include maintaining accurate records of operational activities, including meeting documents, reports, and correspondence, ensuring a proper system is in place for filing and retrieving documents.
- Maintaining and updating as required a monitoring system to assess compliance with Swim Ireland’s governance obligations in respect of safeguarding and the Governance Code for Sport.
- Organise and manage calendars for meetings, appointments, and events.
- Identify areas for operational improvement and implement solutions to enhance efficiency.
- Facilitate effective communication between departments, team members, regional and national committees.
- Prepare and distribute internal and external communications.
- Manage inquiries from key stakeholders.
- Ensure adherence to company policies and regulatory requirements.
- Assist in preparing compliance reports and documentation.
- Provide administrative support to senior management, including preparing presentations and reports.
- Support the planning and execution of projects.
- Track project progress and ensure timely completion of tasks.

Education and Experience

- Relevant qualification and experience in a senior administration role.
- Ability to use scheduling and project management tools.
- Familiarity with the Governance Code for Sport would be an advantage
- Proficiency in Microsoft Office Suite.

Key Qualities

- Strong communication and interpersonal skills.
- Proven experience in administration positions.
- Strong scheduling and planning skills.
- Ability to prioritise tasks and manage multiple responsibilities efficiently.
- Excellent attention to detail and organisational skills.
- Ability to convey information succinctly and professionally.
- Proficiency in drafting emails, reports, and other documents.
- Ability to manage sensitive and confidential information with discretion.
- Strong work ethic, flexibility, and adaptability.
- Understanding of regulatory requirements and company policies.
- Team player, with ability to work on their own initiative or under pressure.
- Be eligible to work in Ireland on a full-time basis.

Applicants should note that this list is not exhaustive and is subject to change as required as appropriate.

Remuneration and Location

- The package will include a salary commensurate with qualifications and experience to commence at circa €35,000 per annum based on 39 hours per week.
- Position Location: Swim Ireland, Irish Sport HQ, Blanchardstown. Dublin 15, D15DY62.

Appointment will be made subject to satisfactory:

Safeguarding and vetting requirements; and reference checks.

and should include a Cover Letter and up to date CV.

Closing date for applications is Wednesday 3 rd June 2025.

Interviews will be held in Irish Sport HQ on the week commencing 9 th June 2025 in Irish Sport HQ, Sport Ireland Campus.

At Swim Ireland, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every element in the job description, we encourage you to apply anyway. You may be just the right candidate to for this or other roles. Swim Ireland is an Equal Opportunities Employer.

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