Maintenance Administrator

Overview

PM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of over 3,700 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental sectors.

Our Vision is to be a highly valued and creative delivery partner, building a more sustainable world with our clients. To do this our people are key and is where you can play a part. We are currently adding to our site team in Tipperary - hiring for a Maintenance Administrator.

We would love to hear from anyone who is returning to the workforce after an extended career break (more than two years).

Responsibilities

General administrative duties

1. Prep for Tier meeting (Overview of safety moments, Holiday tracker, dashboards etc.)
2. Update and maintain org charts for all CQV partners
3. Maintain email circulation groups
4. Coordinated site visitors appointments vendors etc. to site
5. Collating information for Newsletters
6. Prepare storyboards
7. Manage holiday tracker
8. Ensure office supplies are available as required

Supporting Resources / New Starters

1. Organise interview and assist candidates while on site
2. Organise safety induction and onboarding for all members of the Commissioning, Validation & Qualification (CQV) team
3. Set up printer access and CAR pass
4. Organise and Manage training curriculum
5. Assist with arranging hotel accommodation for team members relocating to Limerick for execution phase of the project
6. Support new starts with IT issues

Safety duties

1. Document attendance records at safety toolbox talks etc.
2. Track Safepass and ensure all members have a valid safepass
3. Ensure everyone working in the CQV team read & understand and sign off on Health & Safety plan.
4. Track hours expended by team on site and submit weekly reports
5. Share all safety comms with CQV teams

Doc Control Duties

1. Control of FAT (Factory Acceptance Test) documentation
2. Project filing, scanning etc.
3. Support vendors where required for scanning and filing of documentation

Qualifications

What you need in order to apply for the role:

1. A minimum of 3 years in a professional office environment with a background in administration.
2. Excellent communication and interpersonal skills.
3. Friendly, positive and flexible attitude to work.
4. Excellent ability to work on own initiative.
5. Strong multi-tasking and prioritisation skills.
6. Excellent computer skills (Word/Excel/PowerPoint/Visio).
7. Knowledge of SAP would be an advantage.

Why PM Group?

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

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