Executive Personal Assistant

2 weeks ago

Maynooth, Co Kildare, Ireland FRS Recruitment Full time
Job Title: Executive Personal Assistant to CEO
Location: Hybrid / Naas, Co. Kildare, Ireland
Job Type: Fixed Term / Full-Time
Annual Salary Range: €47,819 - €57,272

Purpose of the Role:
The purpose of this role is to effectively support the work of the Chief Executive Officer in all matters, ensuring smooth administrative operations and communication across the organization.

Key Responsibilities:

- Support the effective management of communication between the Chief Executive Officer and local managers.

- Maintain departmental schedules by managing calendars, arranging meetings, conferences, teleconferences, and travel.

- Provide high-level administrative support to the Senior Management Team, ensuring smooth collaboration with the National Governance Office.

- Assist in monitoring and reporting key performance indicators (KPIs) across departments.

- Actively participate in Senior Management Team meetings, providing administrative support.

- Establish and maintain links with relevant stakeholders to support service delivery.

- Complete documentation related to Service Level Arrangements as required.

- Support the delivery of strategic objectives alongside senior leadership.

- Promote and participate in implementing change management initiatives.

- Maintain up-to-date contact lists, databases, and filing systems.

- Manage capital and minor projects, as well as maintenance and facilities contracts for the National Office premises.

- Provide administrative support for ICT, procurement, and capital development initiatives.

- Undertake projects as delegated by the CEO.

- Provide secretarial support for board meetings, including CRA/CRO submissions and board papers.

- Act as liaison and minute taker for advisory forums.

- Organize and manage events as required.

- Maintain records of attendance, statistical information, and other requested data.

- Conduct research and provide documentation for WRC cases, PIAB cases, and other inquiries.

IT Competencies:

- Advanced proficiency in Microsoft Word and PowerPoint.

- Intermediate proficiency in Microsoft Excel and SharePoint.

- Strong keyboard/typing skills.

- Database management and records maintenance.

- Ability to prepare reports and presentations.

Qualifications, Knowledge, & Experience:

- Diploma in Business/Administration or equivalent.

- Minimum of 2 years' experience in a similar role.

- Strong accuracy and attention to detail, with good organizational and analytical skills.

- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, and OneDrive.

- Excellent interpersonal skills with a friendly, approachable manner and active listening ability.

- Respect for confidentiality and professionalism.

- Positive, organized, reliable, and self-motivated, with a flexible and adaptable approach to meeting job objectives.

Role Details:

- Salary: €47,819 - €57,272 per annum (based on a 40-hour week).

- Location: Naas, Co Kildare, Hybrid.

- Contract: Fixed term, 2 years, 40 hours per week, Monday to Friday, 9:00 am – 5:30 pm.

If you are a highly organized professional with a passion for supporting executive-level leadership and ensuring smooth organizational operations, we would love to hear from you

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