▷ 15h Left Director of Facilities

Director of Facilities & Engineering UPMC Ireland

Location: Swift Square One
Job type: Permanent

Overview of role:

The Director of Facilities & Engineering will be responsible for leading the Capital Development strategy and Facilities purpose and function across all sites for UPMC Ireland network. The candidate will ensure there is a robust Capital Development strategy which aligns to the UPMC mission and optimizes facilities and estate management across the network. The Director of Facilities and Engineering will work closely with the Executive Leadership Team in all Planning and Design aspects necessary to this role and ensure effective working relationships with the wider teams across the UPMC Network to provide oversight and successful implementation.

Primary Duties and Responsibilities:

Reporting Structures:
Reporting directly to the Chief Operations Officer [COO] UPMC Ireland with an optimum liaison with the VP of UPMC International Construction / Facilities Management. The Biomedical Engineering function UPMC Ireland will report directly to the Director of Facilities and Engineering. The Director of Facilities and Engineering is responsible for the management and oversight of the following direct reporting lines across the network: Facilities Managers X 3, Facilities supervisor X 1 and UPMC Ireland Projects Engineer X 1. Sub reporting structures exist within each facility. Biomedical Engineer Ireland X 1. Reporting structures are subject to change as per service requirements.

Key Responsibilities – OPEX:
The Director will work with the UPMC Ireland Executive Leadership to ensure that all facilities meet or exceed all facility related requirements by providing leadership and management, expertise, and oversight.
- Understand and advise executive leadership on regulatory, accreditation and permitting requirements and how to ensure compliance.
- Develop and maintain updated operations and maintenance procedures manuals including Planned Preventive Maintenance tasks [PPM].
- Actively participate / contribute to the overall development of UPMC and our partner organizations.
- Develop a quality assurance program with regular facility audits.
- Work closely with the Director of Compliance and Clinical Governance and the Director of Insurance and Corporate Risk Programs in relation to planning, effective corporate governance arrangements, maintenance issues, insurances applicable to the portfolio.
- Ensure Service Level Agreements [SLA] with other providers are financially sound, authorized and managed in line with UPMC legal and financial guidance.
- Develop, manage, and oversee the UPMC facilities teams.
- Identify training programs and ensure that the facility team has the appropriate skills, technical competence, and certifications as required.
- Ensure a culture of safety culture with the facility teams regarding safety of patients and staff, visitors and contractors across all sites in the UPMC Network inclusive of open areas and car parking lots.
- Work closely with the Chief Finance Officer [CFO], Finance Planning and Analysis [FP&A] team on key financial aspects of the role such as the evaluation of OPEX budgeting and identification of opportunities for synergies/savings.
- Negotiate value for money at every opportunity across routine operational facilities services.
- Understand and recommend the appropriate contracting approach for maintenance tasks.
- Identify and lead the selection of the necessary consultants, contractors, and vendors.
- Work with Stakeholders & Service Users as a liaison with UPMC facilities team and consultants.
- Ensure tasks are managed within UPMC control systems.
- Interact officials outside the network at a high level to assist with compliance where appropriate.
- Support the development of CAPEX projects with operational and maintenance data and feedback.

Key Responsibilities – CAPEX:
The Director of Facilities and Engineering will work with the UPMC Ireland Executive Leadership in the development and execution of Capital Development Planning/Design/Construction/Management expertise and oversight.
- Act as a key resource in the overall evaluation of potential projects.
- Lead an analysis of Budget, Schedule, and Constructability of potential projects in conjunction with the CFO and executive leadership team.
- Negotiate appropriate value for money in the development of capital projects with contractors.
- Recommend and contribute to the appropriate design and contracting approach for each type and size of projects.
- Understand and advise executive leadership on regulatory and permitting requirements where projects are to be built.
- Identify and lead the selection of the necessary consultants to study the feasibility of the projects in conjunction with the leadership team.
- Identify and lead the selection of the Design Firm and Construction Firm if a project is to be built by UPMC in conjunction with the leadership team.
- Oversee all aspects of Design and Construction when projects are to be built by UPMC, including Budget and Schedule control, and communicate any delays or issues that arise to executive leadership team.
- Serve as a resource and provide oversight in projects where UPMC will not be directly responsible for the construction of the project.
- Develop and manage, as necessary, the internal staff necessary to deliver approved projects.
- Ensure that projects are managed in accordance with UPMC control systems and/or parameters of applicable Service Level Agreements [SLAs’] or Manager Service Agreements [MSAs’].

Corporate Management:
- Work with / and support staff to establish effective support structures for the Capital Development and Facilities portfolio in and out of hours.
- Participate with relevant stakeholders and maintain a focus on business continuity planning [BCP] to always maintain patient services.
- Support the Health and Safety Strategy for the UPMC Ireland relevant to Capital Developments and Facilities.
- Hold corporate responsibility for the development of all policies and procedures for Capital Developments and Facilities and how these impact on all wider services across the organization.
- Represent UPMC Ireland on Capital Development and Facilities matters as required.
- Interact with Customers and government officials at a high level to assist the business development aspect of UPMC to secure new opportunities.
- Participate in the UPMC Ireland Sustainability/ Environmental strategy with an increasing focus on carbon reduction.

Key Competencies:
Problem Solving / Strategic Planning – essential to ensure cost effectiveness, long term sustainability, efficient asset management, risk mitigation and improved operational management.
Communication - There is a high level of communication and interaction, liaison and communication with front-line staff, senior managers, Consultants, Clinical Directors / Non-Executive Directors within UPMC Ireland and UPMC international.
Leadership – The candidate must demonstrate strong leadership skills with an ability to empower and mobilize staff and make informed decisions. Strong people management and relationship management skills are imperative to the position holder.
Change Management / Resilience – ability to be flexible and resilient under pressure and possess critical problem-solving skills that help you adjust to fast changing environs.
Technical Skill – outlined under OPEX and CAPEX responsibilities. Note this is not an exhaustive list and may be subject to additions as necessary to the organization and the portfolio.

Qualifications & Experience:

Qualifications & Skills:
Requirements Essential Desirable
Qualifications Program Manager with Civil Engineering / Architect Technical background.
- Educated to degree-level in a related discipline.
- Educated to Masters-level in a related discipline / relevant postgraduate qualification.
Experience: Significant experience in planning and delivery of capital development.
- High standard of Technical Training and experience
Experience in planning and delivery of capital development in a healthcare setting.
- Previous experience in Director / Senior Management role
Organizational Knowledge: Experience dealing with third-party suppliers in capital development and facilities sphere.
- Managing and monitoring allocated budgets
- Breadth and depth knowledge of hospital environments in Ireland
Professional Knowledge: Knowledge of all applicable local legal and professional standards such as but not limited to ISO, HTM, JCI, JAG, HIQA
- Experience in ESG [sustainable / environmental agendas]
Core Aptitudes & Skills: Leadership, Change Management, Strategic Planning, Governance
Other Skills: Design management skills to guide Consultants with project design while keeping within allocated budget.
Ability to adapt to a fast-paced environment with a high degree of agility.
- Ability to prioritize workloads in a challenging environment.

Equal Opportunity Statement and Benefits:

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Compensation: – Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.
Benefits: – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.
Performance and Recognition: – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance: – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities: – Opportunities for each employee to reach their career goals through continued learning and/or advancement.

About UPMC:
A $26 billion healthcare provider and insurer, Pittsburgh, Pennsylvania-based UPMC is inventing new models of patient-centred, cost-effective, accountable care. Working in close collaboration with the University of Pittsburgh Schools of the Health Sciences, UPMC shares its clinical, managerial and technological skills worldwide through its innovation

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