Distribution Specialist

Distribution Specialist - Supply Chain

Ireland - Cork Manufacturing Operations & Supply Chain Regular

This role is a full-time role in the GSIUC Supply Chain Department, under the Warehouse team. This specific role is required to oversee the Receiving, sampling, picking, and shipping in the GSIUC Warehouse. This position requires a sound knowledge of SAP System, methods, and procedures. The candidate will be required to exercise judgment, within well-defined and established procedures and practices, to identify problems and appropriate actions and to generate alternatives and recommendations within defined processes. The candidate must be proactive in their daily activities and interactions.

Essential Duties and Job Functions:

Inventory Accuracy and Monitoring:

- Conduct daily, weekly, or monthly cycle counts of pharmaceutical inventory to ensure accurate stock levels.
- Verify and reconcile discrepancies between physical counts and system records.
- Report inventory variances promptly and recommend corrective actions.

Receipt of Materials:

- Accurately receive, inspect, and record incoming raw materials and components, ensuring all documentation matches physical deliveries. This includes verifying quantities, checking for damage, and ensuring proper storage conditions for both +20 and +5 products.

Material Sampling:

- Perform sampling of incoming materials in accordance with established Standard Operating Procedures (SOPs) and quality guidelines, maintaining strict adherence to Good Manufacturing Practices (GMP).

Material Picking for Manufacturing:

- Accurately pick and prepare materials for packaging and tabletting manufacturing lines based on production orders. This involves precise measurement, labelling, and staging of materials, including both +20 and +5 products, to ensure timely and efficient supply to production.

Equipment and System Use:

- Operate handheld scanners, forklifts, or other warehouse equipment as needed for Warehouse operations including working from heights.
- Utilise warehouse management systems (WMS) or ERP software for data tracking and reporting.

Safety and Cleanliness:

- Adhere to safety guidelines to minimise risks in handling pharmaceutical products.
- Ensure the cleanliness and organization of the counting area to prevent contamination.
- Identify opportunities to streamline cycle counting processes and improve inventory accuracy.
- Participate in cross-functional meetings to discuss and implement process improvements.

Data Entry and Documentation:

- Update inventory data in the warehouse management system (WMS) or enterprise resource planning (ERP) software.
- Maintain accurate records of cycle counts, adjustments, and investigations.
- Ensure documentation complies with regulatory standards, such as FDA, GMP, or other pharmaceutical guidelines.

Regulatory Compliance:

- Follow all standard operating procedures (SOPs) and Good Manufacturing Practices (GMPs) during inventory activities.
- Ensure the handling and storage of pharmaceuticals adhere to temperature, humidity, and safety requirements.
- Assist with preparation for internal and external audits.

Collaboration and Communication:

- Coordinate with warehouse supervisors, quality assurance teams, and other departments to resolve inventory-related issues.
- Communicate shortages, overages, and damaged items to relevant stakeholders.
- Assist with training new employees on inventory control practices as needed.

Knowledge, Experience and Skills:

- Prior experience in pharmaceutical industry is preferred (ideally within a compliance related role)
- Working knowledge of current Good Manufacturing Practices (cGMPs) (FDA / EMEA standards and quality systems)
- Basic knowledge of OPEX Lean tools, and root cause analysis tools used for identifying and correcting deviations.
- Demonstrates audit and investigation skills, and report writing skills.
- Good verbal, written, and interpersonal communication skills.
- Proficiency in Microsoft Office applications.

Typical Education & Experience:

- 4+ years of relevant experience in a GMP environment related field.

Behaviours:

- Positive attitude and enjoys working as part of a team.
- Resilient flexible profile with the ability to deliver in a challenging environment.
- Ability to engage and manage multiple stakeholders to achieve the objective.
- Curious with learning agility
- Operationally excellent
- Organised with systematic approach to prioritisation.
- Process orientated to achieve the business objective.

Gilead Core Values:

- Integrity (always doing the right thing)
- Teamwork (collaborating in good faith)
- Excellence (working at a high level of commitment and capability)
- Accountability (taking personal responsibility)

Share:

Job Requisition ID R0046665

Full Time/Part Time Full-Time

Job Level Associate

Remote Type Onsite Required

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