Document Controller

3 weeks ago

Limerick, Ireland Morgan McKinley Full time

Job Title: Document Controller/ Site Administrator

Location: Limerick

Job Type: Full time

Job Purpose:

The Document Controller/ Site Administrator is responsible for managing and overseeing all documentation related to a project or organization. This includes the receipt, distribution, organization, storage, and retrieval of electronic and hard copy documents to ensure consistency, version control, compliance, and accessibility.

Key Responsibilities:

- Maintain and manage document control systems (both electronic and paper-based).
- Ensure all documentation is correctly labelled, version-controlled, and easily retrievable.
- Monitor and update document registers and databases.
- Distribute documents to relevant personnel and stakeholders as per project workflows.
- Assist in the preparation, editing, formatting, and proofreading of documents.
- Ensure compliance with company policies, procedures, and industry regulations.
- Liaise with internal teams, contractors, suppliers, and external stakeholders regarding document submissions and revisions.
- Archive obsolete documents and maintain audit trails.
- Conduct periodic document audits to ensure data integrity and system effectiveness.
- Provide support and training to staff on document control processes and systems.

Data Collection & Reporting:

- Assist in collecting, compiling, and validating data from site reports, inspections, audits, or field activities.
- Support compliance reporting through accurate record-keeping and data tracking.
- Prepare dashboards or summaries of document and data control status for management review.
- Coordinate with teams to ensure timely submission of required data and documentation.
-

Requirements:

- Proven experience in a similar role (typically 2+ years).
- Excellent organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
- Good communication skills, both written and verbal.
- Ability to work under pressure and meet deadlines.

Desirable:

- Experience in the pharmaceutical or construction industry.
- Familiarity with quality management systems.
- Certification in document control or records management is a plus.

This is a full time onsite role based in Limerick.

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