▷ (Apply in 3 Minutes) Administrative Business Partner

This range is provided by Coyle Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range Duration: 12 month contract (via Coyle Consulting)
Working Schedule: Hybrid (onsite Tuesday to Thursday)
Working Hours: 9 am to 6 pm Monday to Friday
Language Required: English only
Pay rate: 37.50
Our client, a tech giant located in silicon docks of Dublin is looking for an experienced Administrative Business Partner to join their team on a contract (via Coyle Consulting). As an Administrative Business Partner (ABP), you proactively complete administrative tasks such as travel management, expense reports, calendar management, and facilities coordination with minimal guidance. You use excellent judgment and discretion to support your team's and/or sites projects and have established trust with cross-functional partners. You have a strong understanding of the business, fostering positive impact on scheduling and prioritization. You utilize solid communication skills to collaborate and build rapport with internal and possibly external-facing parties. You exhibit the highest standards of confidentiality, with an advanced understanding of our policies and procedures.
Responsibilities include:
Plan and organize site/location activities in areas of culture, community affairs, PR, communications with both the internal and external communities with minimal guidance. Make recommendations to the leadership teams and site/location with regard to strategic programs and initiatives around culture, team dynamics, site effectiveness. Provide support to ABP community and seen as a role model at the site, location, or region.
Schedule, maintain, and update calendar events, with minimal guidance.
Execute expense and budget management activities with minimal guidance.
This includes: completing expense reports, reviewing and processing invoices, expense reports, and purchase orders on behalf of executives and/or site.
Complete travel coordination tasks with minimal guidance.
Prepare meetings for the executive, team, and/or site with minimal guidance. Ensure meeting room, equipment, and attendee list are correct and confirmed; gather, compile, and create meeting materials (e.g., decks and meeting agendas); ensure meeting materials are aligned with the specific meeting agenda; assist with note-taking.
Plan and organize internal and external programs and events (e.g., budget management, team off-sites, site-wide events, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors; ensure compliance with internal and external policies/procedures; may act as the main point of contact during the event.
Contribute to projects or programs.
Execute events, projects or programs with minimal guidance.
Deliver MEDIUM to LARGE-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with occasional assistance from executive, may serve as an escalation point.
Assess and advocate for office space needs with minimal guidance; manage requests for space accommodations; liaise with internal partners to construct and plan space allocation; may facilitate office moves.
Site culture leadership
Event management
Managing confidentiality
Core administrative
Resource planning and headcount management
Expense management
Relationship building
Team Management
Writing
Calendar management
Technical Skills: Advanced Calendar Proficiency, Google Workspace Tools Proficiency is a plus.
Seniority level Associate
Employment type Contract
Job function Administrative
Industries: Technology, Information and Media

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