Fleet Service Manager

3 weeks ago


Dublin, Dublin City, Ireland Ascension Executive Recruitment Full time
Overview:
Responsible for overseeing maintenance activities to ensure the upkeep and efficient operation of a fleet of over 200 vehicles and associated equipment.

Reporting Line:
Reports to the Head of Operations, ensuring strict documentation and cost tracking of all maintenance-related activities through internal systems.

Key Responsibilities:

1. Regulatory Compliance

- Ensure full compliance with relevant vehicle maintenance legislation, including scheduling and record-keeping.

2. Fleet Maintenance Management

- Assist in developing and implementing vehicle and equipment maintenance policies.

- Maintain a 12-month maintenance plan for the entire fleet, including:

- Scheduling periodic vehicle inspections.

- Scheduling routine servicing.

- Documenting routine oil and water checks.

- Addressing reported defects in a timely manner.

3. Insurance & Claims Management

- Oversee the processing and management of insurance claims, including accident reporting and cost tracking.

4. Financial Oversight & Invoice Management

- Obtain maintenance-related quotes and invoices.

- Issue purchase orders and maintain financial records.

- Ensure strict adherence to budget and notify management of any deviations.

5. Compliance & Documentation

- Ensure vehicles carry required documentation (e.g., logbooks, insurance).

- Enforce defect reporting systems and address issues promptly.

- Monitor service providers to ensure timely and professional vehicle maintenance.

- Coordinate in-house maintenance staff workloads.

- Serve as the point of contact for audits in this area.

6. KPI Reporting & Administration

- Generate and monitor key performance indicator (KPI) reports.

- Maintain updated vehicle records to meet all legislative requirements.

- Ensure all maintenance-related paperwork is properly documented.

7. Training & Development

- Undergo and stay updated on required company training.

- Train new staff as needed.

Requirements:

- Minimum of 3 years of experience in a transport supervisory or fleet management role.
- Strong knowledge of the transport or vehicle service industry.
- Proven ability to manage a large fleet.
- Analytical mindset with strong numerical skills.
- Excellent negotiation and communication abilities.
- Strong problem-solving skills and decision-making intuition.
- Ability to work effectively in a high-pressure transport environment.
- Positive attitude with the ability to influence others effectively.
- Previous experience in a similar role is an advantage.

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