Administrative Support Assistant

6 days ago

Dublin, Dublin City, Ireland Orwell House Nursing Home Full time

Orwell Healthcare is looking to hire an organised and proactive Administrative Support Assistant to support our Executive PA/ Practise Development Nurse (PDN) on a full timebasis and contribute to the smooth running of daily operations . We have Long Term Care, Short Term Care, Convalescence and Acquired Brain Injury Units. The company is expanding and have another nursing home under development due to open in spring 2025. The Administrative Support Assistant may be required to work outside of the normal hours; with Salary DOE. Key Responsibilities: Provide administrative support to Executive PA, including meeting facilitation, minute-taking, and presentation assistance. Produce and format documents, reports, briefing papers, and presentations. Review policies and reports, track action points, and ensure completion. Manage filing and archiving at Orwell Private and Orwell Queen of Peace. Schedule appointments, meetings, and events for Directors. Conduct research for Directors/Executive PA. Update phone extensions monthly. Assist with ad hoc duties and projects as needed by Executive PA. Create login credentials for new employees during induction and follow up on non-attendance. Ensure completion of required learning paths, induction checklists, and initial assessments for new inductees within the first 6 weeks. Notify and follow up with staff on training schedules and CPD forms. Liaise with Department Managers and PDN regarding recruitment and documentation of Trainers, Volunteers, and Students. Prepare training activity reports for management meetings. Skills and Competencies: Excellent administration skills with great attention to detail Ability to follow procedures but also challenge the norm Highly organised and motivated with an ability to multi-task and prioritise workloads Proficiency in MS Office Suite, particularly MS Outlook & MS Word Strong communication and interpersonal skills combined with sound judgment are required to facilitate work with a wide range of individuals and groups Flexible attitude with a friendly can-do personality Requirements: Previous administrative experience in a similar role is preferred. Ability to work across two locations and be adaptable in a dynamic environment. This is an exciting opportunity to be involved in a wide range of administrative duties, meetings, coordination, training support, and document management in a fast-paced environment. If you have strong communication skills, attention to detail, and the ability to multitask, we want to hear from you. What we offer you: Competitive salary DOE In-house CPD Employee Assistance Programme Pension contribution Subsidised Café Refer a friend bonus Central location with easy access to public transport Free on street parking/ bike to work scheme Please note: all job offers are subject to references, Garda Vetting and pre-employment medical. Orwell Healthcare is proud to be an equal opportunity employer. At Orwell Healthcare we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment. We strive for everyone to feel valued, connected and empowered to reach their potential and contribute their best. We also know the confidence gap can often get in the way of meeting spectacular candidates, so please dont hesitate to apply wed love to hear from you. Job Type: Full-time Schedule: Flexitime Education: Bachelor's (preferred) Experience: Administrative: 1 year (preferred) Work Location: In person Skills: Time Management communication skills. Problem Solving And Decision Making Organization Skills Confidentiality Adaptability Multitasking

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