Project Support Officer – Specified Purpose Contract

Inland Fisheries Ireland (IFI) has a vacancy for aProject Support Officer(0.5 time – 2.5 days/week) to join the PeacePlus FLOW project team in the Research and Development (R&D) division. The FLOW is a project supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB).

The ideal candidate will have strong experience in managing projects. They will be highly organised and capable of supporting all aspects of project delivery, including financial reporting, procurement, compliance, and documentation across both ROI and NI. They will demonstrate meticulous attention to detail in maintaining audit-ready records and liaising with partners and control bodies. A proactive and adaptable team player, they will ensure smooth project implementation and support progress tracking against deliverables.

ABOUT US

Inland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland's inland fisheries and sea angling resources.

More information can be found by visiting our website.

VISION, MISSION & VALUES

Vision

To place the inland fisheries resource in the best sustainable position possible for the benefit of future generations.

Mission

To protect, manage and conserve Ireland's inland fisheries and sea angling resources and to maximise their sustainability and natural biodiversity.

Values

- We work collaboratively with professionalism

- We are open, transparent and accountable

- We act with respect and integrity

- We are committed to stewardship and sustainability

KEY RESPONSIBILITIES

The appointee will work with the IFI staff involved on the ground with the project and with the staff of IFI's Finance department. The appointee will have responsibility for collation of all documentation necessary for quarterly financial reporting to the Lead Partner and to the SEUPB, the EU controlling body for cross-border projects. The appointee will provide comprehensive administrative support, including scheduling meetings, preparing reports, managing documentation, and maintaining project records. The appointee will work closely with the Lead Partner to ensure reporting compliance and will also network with other partners in regard to tasks arising e.g. information dissemination – social media updating on project activities etc.

The main responsibilities will include:

- Provide support to project staff in managing PEACE PLUS/SEUPB funded research projects and programmes.

- Ensure SEUPB funded project management complies with all administrative and financial reporting requirements through full project lifecycle.

- Support procurement of, including necessary capital equipment, and works and services to meet project deliverables.

- Preparation and collation of all documentation for quarterly financial reporting to Lead Partner and to SEUPB.

- Prepare and collate monthly and any other required reports for Lead Partner and for submission to EU.

- Collate and process claims for the FLOW project via the JEMS online portal.

- Liaise with First Level Control verification bodies as required

- Preparation of tenders, evaluation of tender bids, follow up contracting and purchase system process, including from tender to PO to final payment. Retaining detailed paper and digital trail regarding all stages of the purchasing process in respect of approved instream and riparian actions.

- Maintaining records of permission and of applications for access to lands etc. for project works (RoI and NI)

- Maintaining records of necessary documentation and authorisations from public authorities to undertake specific actions (in NI and RoI)

- Support with any other aspects of project management, including tracking of progress of project activities against goals and deliverables

KEY EXPERIENCE & QUALIFICATIONS

The ideal candidate will have the following:

Essential

- A relevant Diploma or Degree or equivalent ( NFQ Level 7 )

- Full driving licence valid in the state

- Strong administrative and organisational skills are essential.

- Excellent interpersonal and teamwork skills.

- Self-directed and able to work independently.

- Excellent attention to detail with the ability to spot errors and question information received.

- A strong expertise in IT skills (MS Suite) and record keeping is required.

Desirable

- Experience in administration of European Union funded project(s)

- Familiarity with eTenders and/or eTendersNI Tendering Websites, EMS /JEMS project portal.

- Experience working with Integra or other Purchase-to-Pay (P2P) systems.

LOCATION

The role will be based at IFI HQ at Citywest, Dublin. IFI offer a hybrid working policy, more details of which will be shared with prospective candidates at the interview.

REMUNERATION

The salary scale for the position is at the level of Higher Executive Officer as applies in Inland Fisheries Ireland, it is a 9-point scale including 2 long service increments (LSI's):

Point 1 €57,751.54; Point 2 €59,461.11; Point 3 €61,178.47; Point 4 €62,889.57; Point 5 €64,609.42; Point 6 €66,328.02; Point 7 €68,044.12; Point 8 (LSI 1) €70,525.16; Point 9 (LSI 2) €72,999.95 (IFI HEO Grade PayScale as of 01/08/2025)

TENURE

This role is being offered a part time post 2.5 days week, the duration of this contract will be till end December 2028

APPLICATIONS & SELECTION PROCESS

A cover letter and up to date Curriculum Vitae should be submitted via this website by 5.00 pm on Monday 15th of September 2025.

Late applications or applications not received through the correct channel, as indicated above, will not be considered.

Short listing will be based on information provided in the Cover Letter and CV.

Canvassing will disqualify.

Inland Fisheries Ireland is an equal opportunities employer.

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