▷ [Only 24h Left] Executive Assistant

1 week ago

Dublin, Ireland Iftn Full time

Working within a highly dynamic and creative business environment, this role involves secretarial, book‑keeping and administration functions in support of the Company Directors and Development Team. The role reports to the Company Co‑Founders and includes all the below responsibilities:

Executive Support

- Managing email and company inbox: replying, taking action, filing and forwarding where appropriate.

- Managing two busy managers’ diaries along with the team's master calendar.

- Following up with clients, including provision of marketing assets or information.

Travel

- Organising all aspects of business travel/trips for the company directors and personnel, including flights, transfers, accreditations (where required) and diary/travel plans.

Finances

- Invoice creation, management and payments.

- Completing and submitting expense forms, credit card expenses and invoices to deadlines, tracking reimbursements and supporting the company accountant with any queries arising.

- Managing bank account opening and online banking.

Administration

- Collating and providing materials and assets for meetings as required, including screening links and presentations or decks; creating PowerPoint presentations as/when required.

- Administrative support to the development and production teams for applications including Screen Ireland, Northern Ireland Screen and Creative Europe.

- Assisting with research as/when required.

- Electronic and paper filing and document tracking, including Company Secretarial filing to Companies Registration Office; keeping track of ARDs, etc.

- Assisting with the formation of new companies.

- General organization to ensure the smooth running of the permanent and remote offices of all Deadpan personnel (e.g. stationery orders, office equipment, recycling, supervising office cleaner, keeping office stocked with supplies/groceries).

- Providing support to productions and other projects when required.

- Managing social media, including websites and IMDb Pro listings.

- Prioritising conflicting needs and progressing matters expeditiously, proactively and following through on projects to successful completion.

- Organising internal and external meetings and conference calls.

Key Skills Required

- Ability to work on own initiative with proven experience in a similar role.

- Excellent organisational and communication skills.

- Ability to multitask and work in a fast‑paced environment.

- Proven attention to detail and accuracy.

- Ability to prioritise and work under pressure.

- Strong communicator who likes to work in a team environment.

- Excellent MS Office skills.

- Ability to anticipate change and react efficiently and expeditiously.

- A keen interest in television, film, pop culture and entertainment.

- Minimum 3 years PA experience, gained at a senior level.

- Ability to deal with a busy, pressurised environment, where priorities can change quickly.

- Must be comfortable working with accounts/numbers and financial reports.

Employment Type

- Full time office based in Marino, Dublin 3. This role is required on site everyday.

- 2 year contract.

- Salary DOE.

Apply

To apply, contact Meg Smyth via email at info@deadpanpictures.ie. Deadline: October 24th.

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