Executive Assistant to CEO

3 weeks ago

Dublin, Dublin City, Ireland Cpl Healthcare Full time
Executive Assistant to CEO

Location: Dublin 2 | Onsite

Industry: Fintech

Type: Full-Time, Permanent

Seeking an experienced Executive Assistant to support the Founder & CEO of a fast-growing global payments platform. This role is key to driving executive efficiency, coordinating leadership priorities, and managing high-level investor and stakeholder engagement.

Key Responsibilities

Executive Support & Productivity

- Manage a busy, fast-changing calendar and protect time for key priorities.
- Use tools like Apple Mail to track follow-ups and ensure important emails get responses.
- Organise meetings, travel, and prep materials in advance.
- Anticipate the CEO's needs and provide relevant context when needed.

Task & Action Management

- Hold daily check-ins (or send updates) to review tasks and follow-ups.
- Maintain a clear action list for the CEO, including tasks, decisions, and deadlines.
- Follow up with senior leaders to ensure key items are progressing.
- Block time in the calendar to focus on important actions.

Meetings & Reporting

- Support monthly leadership meetings: prepare agendas, take notes, and track action points.
- Help coordinate quarterly board reports and investor updates.
- Manage the timeline for preparing investor video updates and ensure smooth delivery.

Communication & Stakeholder Liaison

- Act as a gatekeeper and point of contact for internal and external stakeholders.
- Draft clear, professional emails and updates when needed.
- Ensure communication across leadership and partners is timely and accurate.

Ideal Candidate

- Proven experience as an EA, ideally supporting a CEO or senior leader.
- Highly organised, detail-focused, and comfortable managing shifting priorities.
- Strong written and verbal communication skills.
- Confident using tools like Apple Mail, Google Suite, and other productivity platforms.
- Experience working in a startup or fast-paced, high-growth environment is essential.
- Professional, discreet, and able to handle confidential information with care.

Please send your CV ASAP to aoife.byrne@cpl.ie

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