Academic Systems Administrator

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Academic Systems Administrator

Apply locations Dublin, Ireland time type Full time posted on Posted Yesterday time left to apply End Date: August 6, 2025 (5 days left to apply) job requisition id JR248495

Job Title:

Academic Systems Administrator

Department:

IR0017 Academic Systems

Reporting to:

Head of Academic Operations

The Academic Systems team is responsible for timetabling, curriculum management, student information system, Moodle administration and Ouriginal.

Role and Responsibilities:

The Academic Systems Administrator will provide assistance for the Academic Systems team within the Academic Operations Department:

- Class scheduling/timetabling for all departments. DBS operates a centralised timetabling system.

- Ensure timely availability of timetables for review by School

- Ensure accuracy of timetable data which integrates with our attendance system and Moodle integration

- Participate in timetabling meetings with stakeholders during timetabling preparation period

- Ensure correct timetables are published online and to students' personal calendars

- Liaise with Programme Coordinators with regards their respective programmes to ensure the students are correctly grouped/registered.

Timetabling Tasks:

- Manage timetabling tasks and functions liaising with Head of Academic Operations on daily basis.

- Ensuring the daily timetabling and room booking service is accurate

- Highlighting any timetabling issues with Head of Academic Operations and troubleshooting any issues and resolution of same

- Manage daily change requests for timetabling and communicate these changes in a timely manner to Programme Coordinators/Communications Coordinator

- Management of mailboxes and communications with faculty management around timetabling

- Updates to Moodle and other academic systems where required

Personnel Specification

The successful candidate will meet the following essential requirements:

Essential:

- Pro‐active,enthusiasticandstudent‐orientedapproach

- Excellentattentiontodetail

- Athirdlevelqualification, ideally qualified to honours degree level

- Minimum 1 years' experience in a similar role

- Experienced with MS Office and Google Docs/Sheets

- Experience of working with information management systems or databases

- Demonstrableadministrativeandorganisationalskillswiththeabilitytoprioritisetheirworkandtomeet strictdeadlines

- Excellentcommunicationskillsbothverbalandwritten

- Abilitytoworkontheirownandalsowithinateam

- Self-motivated with a proven ability to work effectively in a high-pressure environment

- Ability to work flexibly in accordance with the requirements of the role

Desirable:

- Knowledge and experience of working with academic validation requirements

- Proventrackrecordofworkingeffectivelywithinaregulatoryframework

- Experience mapping processes and user acceptance testing on information systems

This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

Position Type:

Full time

Contract Type:

Regular

Pay Frequency:

Annual

Location:

Dublin, Ireland

Job Functional Area:

Operations

All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here: DBS Privacy Notice for Candidates .

This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.

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