▷ (9/28/2025 A) Facilities Administrator
1 week ago
Overview
Wednesday, 13 August, 2025 - 11:50 to Friday, 12 September, 2025 - 23:59
Facilities & Accounts Administrator – Shannon
Full-time | Permanent | Competitive Salary & Benefits
Our aviation client in Shannon is expanding, and due to growing operational demands, we are looking for a Facilities & Accounts Administrator to join their dynamic team. This is a fantastic opportunity to secure a long-term, stable role with a global industry leader, offering excellent career development potential.
The Role
This is a varied and engaging position supporting both the Facilities and Tooling Departments, while also assisting with basic accounts administration. You’ll play an important role in keeping the operation running smoothly — from scheduling maintenance works to processing invoices.
Key Responsibilities
- Facilities Department
- Schedule and manage Planned Preventive Maintenance (PPM) works.
- Assign and track Reactive Maintenance tasks for on-site teams or contractors.
- Maintain accurate records in the ERP system.
- Prepare monthly reports on activities, expenditure, and requisitions.
- Provide day-to-day administrative support to the Facilities Team.
- Tooling Department
- Plan and coordinate PPM for tooling equipment.
- Oversee calibration and maintenance schedules.
- Source, purchase, and track tooling equipment.
- Manage ERP documentation and reporting, including KPIs and expenditure analysis.
- Support the Tooling Team with administrative duties.
- Accounts Administration
- Process purchase orders and supplier invoices.
- Assist with expense tracking and budget monitoring.
- Liaise with the finance department to ensure timely payments.
- Maintain accurate financial records relating to Facilities and Tooling costs.
Skills & Requirements
- 2+ years’ administrative experience, ideally within a Facilities, Tooling, or Accounts environment.
- Proficient in MS Office (Excel, Word, Outlook).
- High attention to detail with strong organisational skills.
- Ability to prioritise tasks and work to deadlines.
- Strong communication skills, both verbal and written.
- Experience with ERP systems and basic accounts processes (invoicing, purchase orders) is an advantage.
Why Join?
- Permanent, secure role in a globally recognised aviation company.
- Competitive salary and benefits package.
- Opportunity to work in a varied and interesting position — no two days are the same.
- Supportive and collaborative work environment.
- Career growth and professional development encouraged.
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