Facilities Administrator
4 weeks ago
Join our fantastic client based in a modern building in Cork City Centre to find the right candidate to work on a 12 month fixed term contract as a Facilities Adminstrator.
This role is Monday-Friday alternating shifts of 7am-7pm
Duties: -
* Greet and welcome guests as soon as they arrive at the office in a welcoming, courteous,
and professional manner
* Handle tenant enquiries and concerns professionally and promptly, maintaining positive
relationships with all stakeholders
* Follow security procedures for recording guests, suppliers, contractors, and other visitors.
* To assist and comply with Health and Safety administration, safe working practices, and
procedural requirements
* Issue visitor passes/employee ID cards.
* Support the facilities department
* Manage schedules and reactive requests from clients for work to be done onsite
* Maintain property files
* Update tenant records with relevant information
* Coordinate contractor agreements and the servicing of equipment, relevant report, and
remedial works
* Assist with financial administration including checking and issuing P.O.s
* Administer third party contractor agreements.
* Orders office supplies and other common use items for the location.
* Administrative duties such as archiving and filing.
* Complete any incident reports, daily activity reports, or other written documents as needed.
* Perform other duties as assigned.
Required Education, Skills, and Qualifications
* 2-3 years' minimum experience as a Front of House Receptionist. Facilities Administration
not necessary but an advantage.
* Ability to multi-task and coordinate different projects simultaneously.
* Self-motivated and proven ability to work well under pressure.
* Good knowledge of Microsoft Office/Excel.
* Strong problem-solving ability.
* Positive attitude and good work ethic.
* An exceptional level of professionalism is essential.
If you would like to hear more about this position please apply now.
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