Construction Compliance and Operations Coordinator

2 days ago

Dublin, Ireland Tpc Habitat Full time

Position: Construction Compliance and Operations Coordinator

Reports To: Director of Site Development & Construction

Category: Full-Time, Hourly, Permanent

Salary: $25-$30 per hour DOE

Are you passionate about making a difference in your community and skilled at keeping things organized and running smoothly? Habitat for Humanity is looking for an enthusiastic and detail-oriented Construction Compliance and Operations Coordinator to play a vital role in supporting our impactful construction projects. In this dynamic role, you’ll ensure our materials and subcontracting processes meet public funding requirements while providing essential support across all aspects of our construction operations. From developing compliance plans and managing paperwork to coordinating inventory, procurement, and scheduling, you’ll be at the heart of our mission to build homes and hope in our community. If you’re looking for a meaningful role where you can truly make a difference, we’d love to have you on our team

Compliance Duties and Responsibilities:

Compliance Planning and Implementation:

1. Collaborate with other departments, and other staff, to develop comprehensive compliance plans tailored to each funding contract.
2. Assist in the design and planning of construction projects, ensuring all activities align with grant compliance requirements.
3. Select and manage proper materials for each project in accordance with grant requirements.
4. Ensure all bids, contracts, and subcontractors adhere to the compliance requirements of each funding contract.
5. Prepare regular reports for senior management on funding applications and contract status.

Documentation and Coordination:

1. Maintain organized project documentation, including contracts, change orders, and compliance paperwork, both electronically and physically in the office.
2. Develop and manage a standardization plan to streamline and simplify material selection, product specifications, and vendor management.
3. Coordinate with the Finance Department for proper coding and management of invoices and receipts.

Operations Duties and Responsibilities:

Material Management:

1. Coordinate with Site Managers, the Logistics Manager, subcontractors, and suppliers to ensure timely delivery of services and materials. This may include occasional site visits to receive, deliver, or remove materials and/or equipment.
2. Manage material and tool inventory systems, generating regular reports for senior management.
3. Implement and oversee an office and construction site recycling/waste diversion program.

Project Coordination:

1. Monitor building permit applications, track approval process, and document any requirements from building departments.
2. Assist in the development and maintenance of construction project schedules.
3. Conduct construction material take-offs from plans to support procurement and project planning.
4. Contribute to the implementation and maintenance of a Construction Management system.

Reporting and Documentation:

1. Prepare detailed reports for senior management, providing updates on project compliance, inventory, and operational metrics.
2. Create homeowner manuals for homebuyers, organizing and updating product documentation and warranty information for each home.

Qualifications

1. Minimum of 2 years of experience in residential construction operations, project management, or contract management.
2. Experience with grant compliance and government contracts preferred.
3. Knowledge of construction law and building codes preferred.
4. Working knowledge of residential construction materials, budgets, schedules, contracts, and processes.
5. General ability to read and interpret construction plans.
6. Reasonably proficient in construction math.
7. Strong organizational, record keeping, and time management skills.
8. Proactive approach to teamwork, collaboration, and project management.
9. Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
10. Proficient in Microsoft Office Suite and project management software.
11. Self-motivated, ability to interact with a diverse group of people, and handle multiple tasks simultaneously.
12. Occasional evening or weekend work may be required.
13. Valid driver’s license and clean driving record.
14. Ability to tow a small trailer with full sized pickup truck.

Physical Demands and Work Environment

1. While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods while operating a computer to create documents, conducting research, sending and receiving email, and participating in meetings; communicating on a telephone and in person; reading and writing; applying logic and focusing attention in the presence of distractions.
2. Must be able to lift 25-50 lbs.

Benefits

1. Paid Vacation and Sick Time
2. 12 paid holidays
3. Medical/dental/vision insurance
4. Flexible Spending Account
5. Short/long term disability, life insurance
6. Employee Assistance Program
7. 403(b) retirement plan plus up to 5% matching after one year
8. Store discount

Tacoma/Pierce County Habitat for Humanity is an equal opportunity employer. We are committed to cultivating a staff who reflects the communities in which we build. We aim to attract candidates who broaden our diversity of race, gender, sexual orientation, age, ethnicity, religion, cultural experiences, skills, and community representation. We seek employees who value collegiality, respect, and pride in the workplace. We believe the inclusion and amplification of our differences create a more effective workplace and a more compassionate world.

If you are selected for this position, Tacoma-Pierce County Habitat for Humanity will conduct a background check before hire. Tacoma/Pierce County Habitat for Humanity participates in E-Verify to confirm the employment eligibility of all team members.

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