3 Days Left: Senior HR Administrator

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment

About The Role:

We offer a wide range of support and benefits to our employees including:

- Free Online Doctor Consultations via Web-doctor

- Competitive Salary

- Contributory Pension after qualifying period

- 21 Days Annual Leave increasing with service to 26 Days

- Staff Benefits/Discount Programme

- Employee Assistance Programme

- Training and Development Opportunities

Key Responsibilities:

- Provide comprehensive administrative support to the Human Resources function, ensuring efficient day-to-day operations.

- Provide support for all new starters on-boarding.

- Maintain and update all personnel documentation and associated master files to ensure data accuracy and compliance.

- Ensure compliance with GNIB visa requirements and maintain accurate records for SAP reporting.

- Manage employee sick leave records, follow up on outstanding medical certificates, and ensure completion of return-to-work interview forms.

- Respond to daily HR-related queries from employees and managers in a timely and professional manner.

- Maintain and update the HR system and employee databases with a high level of accuracy.

- Support the HR team in responding to internal and external HR-related queries.

- Attend and take accurate minutes at investigation and disciplinary meetings.

- Assist with administrative tasks related to Transfer of Undertakings (TUPE) processes.

- Prepare employee-related letters and documentation, including landlord references, banking letters, and employment verifications.

- Manage the HR inbox, triaging and responding to employee queries and speculative applications.

- Handle general HR correspondence within the Company as required.

- Actively participate in and contribute to HR projects and initiatives as required

Key Skills & Attributes:

- Strong administrative focus with excellent attention to detail and accuracy.

- Highly organized with the ability to manage multiple priorities and meet deadlines.

- Excellent interpersonal and communication skills, with the ability to build relationships at all levels.

- Proficient in Microsoft Office, particularly Word and Excel.

- Experience with HR systems; knowledge of SAP is desirable but not essential.

- Strong analytical and record-keeping skills.

- Self-motivated with the ability to work independently and as part of a team.

- Resilient and capable of working effectively under pressure.

Qualifications & Experience:

- A third-level qualification, ideally in Human Resources or a related field.

- Proven experience in a HR administrative role, preferably within a fast-paced environment.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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