[Apply in 3 Minutes] Senior Executive Assistant

1 week ago


Maynooth, Ireland Maynooth University Full time

Overview The Human Resources Department is seeking to appoint a Senior Executive Assistant to join the Contracts and Payroll Team, supporting a broad range of administrative duties associated with the on-boarding of new employees, contract preparation and the management of monthly payroll adjustments. The successful candidate will manage the end-to-end processes of employee onboarding, including the use of the HR Information System (CoreHR) to support the systems set-up of new employees, in line with university policies and processes, and promoting best practice. They will work closely with the university community to provide advice, guidance, and support throughout the contracts and payroll process.
Responsibilities Manage end-to-end onboarding processes for new employees, including the use of the HR Information System (CoreHR) for system setup in line with university policies.
Prepare contracts and support the management of monthly payroll adjustments.
Provide advice, guidance, and support to the university community throughout the contracts and payroll processes.
Work as part of a busy Contracts and Payroll team, handling multiple tasks with tight deadlines and changing priorities.
Exercise a high level of discretion with confidential information and work under pressure, both independently and as part of a team.
Qualifications and Skills Experience working as part of a team in a busy Contracts and Payroll function.
Excellent interpersonal skills, close attention to detail, and strong organizational abilities.
Flexible and capable of managing multiple tasks against tight deadlines.
Ability to work with discretion on confidential information and to operate under pressure, both independently and collaboratively.
Willingness to contribute to ongoing change in a busy department.
Salary Senior Executive Assistant (2025): €46,703 – €56,828 p.a. (7 points)
Appointments will be made in accordance with public sector pay provisions.
Closing Date Closing Date: 23:30hrs (local Irish time) Sunday 12 October 2025
Applications must be submitted by the closing date and time specified above. Any applications which are still in progress at the closing time on the specified closing date will be cancelled automatically by the system. Late applications will not be accepted.
Additional Information Maynooth University is an equal opportunities employer.
The position is subject to the Statutes of the University.

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