Clerical Officer HR
2 days ago
HR & Governance Clerical Officer
The Clerical Officer will provide secretarial and administrative support to the HR & Governance Team from a recruitment perspective as well as support the T&A system and act as the initial point of contact for queries. Support project work from time to time.
Location: Dublin- Hybrid
Job Type: Contract
Reporting to: HR & Governance Executive
Responsibilities:
Employee Data
Support the HR & Governance Team to ensure accurate maintenance of employee related data is entered on all relevant data base systems which is predominately Softworks
Ensure accurate maintenance of all soft and hard copies of employee personnel files, ensuring documentation is promptly scanned and saved accordingly to meet legislative and policy requirements
Maintain and update all filing (soft and hard copies) requirements in line with best practice
Process invoices, maintain Clients’s HR contracts register and keep the HR and Governance team training records up to date
Assist in the production of documents, reports, correspondence and materials including, photocopying, presentation and circulation.
Update data, organisational charts and floor plans as required
Responsible for following all HR procedures including checklists and audit trails
Support the Annual Performance Development (PMDS) review process and electronic maintenance of the same
Upload agreed content to the employees hand book (staff resource pack) and circulate HR & Governance related notices as required
Organise meetings, arranging venues and necessary facilities, informing participants and taking minutes of meetings as required
Time and Attendance
Support Time and Attendance using Clients system to ensure accurate, up to date records are kept for all employees
Continuously monitor and update the HR system as necessary including details for new employees, changes to employee information, entitlements of various leaves, adjustments, and management reporting lines as per the organisation chart
Continuously improve HR service delivery by identifying challenges and recommending opportunities of improvement
Prepare HR reports from vision time as requested by HR & Governance Manager and Executive
New Starter Inductions
Organise pre-employment medicals with contracted OH Specialist for all new employees
Liaise with line manager in relation to setting up new employees with ICT facilities
Ensure relevant line manager receives induction program for new employees and filing when complete
Check and follow up that all new starter documentation has been completed, returned to HR and added to personal files
Set up Health and Safety meeting for all new staff
Schedule and track probation reviews with line management for all relevant employees
Organisation
Act as an initial point of contact for enquiries and redirect as necessary
Participate in projects and joint working arrangements in consultation with the HR & Governance Manager and Executive
Provide stand-in cover at reception on a rota basis
Ensure the highest standards of customer service are met in carrying out business.
This list is not exhaustive but serves to reflect the nature of the duties included in the role. Given the nature of the organisation, the role is subject to change over time.
Essential
Excellent admin skills with the ability to set up and maintain appropriate work systems
Excellent IT skills, proficient Microsoft Office user, particularly MS Word and Excel
Strong communication and interpersonal skills, with an ability to maintain confidentiality and discretion at all times
Ability to work under pressure, with attention to detail and the ability to meet challenging deadlines, prioritise tasks and be able to work on several projects and tasks simultaneously
Flexible and adaptable individual with a constructive 'can do' attitude who is willing to contribute to the development of the organisation
Desirable
A diploma level qualification in a HR or related discipline would be a distinct advantage
Experience working in a HR support function
Knowledge and experience in using a time & attendance system would be an advantage
Experience and knowledge of public sector tendering/procurement procedures is desirable
For more information, please apply through the link provided for the attention of Emma Wilde or call Osborne Recruitment on 041 986 5058.
If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.
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