Only 24h Left) Postroom
3 weeks ago
Job Specification Job Title: Postroom & Administrative Coordinator Location: Dublin 15 Contract Type: Full-time, Permanent Reports To: Facilities Manager / Regional Facilities Lead Our client is a global leader in the digital payments and financial technology sector, renowned for innovation, operational excellence, and employee engagement. With a strong presence in Ireland and across the EMEA region, the company fosters a collaborative, high-performing workplace culture. The Dublin 15 office serves as a key hub in their European operations, offering modern facilities and a dynamic environment in which to grow your career. Role Overview: The Postroom & Administrative Coordinator will play a crucial role in supporting the efficient delivery of facilities and office support services within a fast-paced corporate environment. The successful candidate will be responsible for managing postroom functions, assisting with day-to-day administrative operations, and providing logistical and facilities coordination to ensure the smooth running of the site. This is a hands-on, multifaceted role requiring strong organisational skills, a proactive mindset, and a commitment to maintaining high service standards. Key Responsibilities: Deliver and maintain a cost-efficient and high-quality facilities service across the site Manage all aspects of the postroom, including incoming and outgoing mail, courier services, and internal distribution Conduct regular inspections and checks across the site to uphold cleanliness, safety, and operational excellence Coordinate and supervise contractors and vendors for facilities-related work Support front-of-house services including reception and copy/print services Monitor and order office supplies such as stationery, ensuring adequate stock levels Assist in processing purchase orders and invoice validation related to facilities and office services Provide first-line support to the EMEA helpdesk, including logging calls and handling service requests Collate data and assist with monthly and quarterly facilities reporting and metrics Support implementation of office moves, changes, and internal space planning Act as a key point of contact for internal stakeholders regarding office services and workplace support Maintain site documentation and records in compliance with internal policies Track and review utilities consumption to support sustainability and energy management goals Contribute to regional facilities initiatives and support local implementation of global policies Key Skills & Competencies: Experience in a Facilities Management or workplace services environment Good understanding of building systems and administrative support functions Comfortable managing service levels and contractor performance High level of professionalism and strong interpersonal skills Ability to multitask, prioritise workload, and meet deadlines in a fast-paced setting Strong IT literacy, especially in Microsoft Office (Word, Excel, PowerPoint) Proactive attitude with a focus on continuous improvement Strong written and verbal communication skills Detail-oriented with good problem-solving ability Flexibility and willingness to support other tasks as required Experience & Qualifications: Minimum 2 years of experience in a facilities or administrative support role Prior exposure to a Total Facilities Management (TFM) environment is desirable Health & Safety training or certification is a plus Membership of a recognised workplace or facilities management body (e.g., IWFM) is advantageous Familiarity with helpdesk systems or CAFM platforms is beneficial Willingness to travel occasionally for training or support purposes What's on Offer: Salary of up to €35k Opportunity to work with a globally respected employer Inclusive and collaborative working culture Training and professional development opportunities Modern workplace environment with strong sustainability credentials Skills: Attention to Detail Confidentiality Facilities Postroom Administration
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Only 24h Left Claims Executive
2 weeks ago
Dublin, Dublin City, Ireland Howden Group Full timeTime left to apply: End Date: June 27, 2025 (3 days left to apply)Job Requisition ID: R0012642Who are we?Howden is a global collective of talented and passionate people, united by a shared no-limits mindset and a strong culture. With 18,000 employees across over 100 countries, we push the boundaries of insurance and foster a collaborative environment where...
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Only 24h Left Infrastructure
3 weeks ago
Dublin, Dublin City, Ireland Avature Full timeIBM Trusteer has an opportunity for an SRE; We are seeking an experienced and talented individual that is passionate about infrastructure and interested in working with cutting edge technology in a global large-scale environment.Your role and responsibilitiesThis role is responsible for designing, deploying, and maintaining our infrastructure and CI/CD...
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Only 24h Left: Medical PA
7 days ago
Dublin, Dublin City, Ireland Lex Consultancy Ltd Full timeA leading healthcare organisation is seeking an experienced Medical PA to provide high-level support to the Clinical Director and Academic Lead.This role requires exceptional organisational, communication, and multitasking skills, along with a strong ability to manage a busy office in a fast-paced medical environment. Location: South County Dublin (Parking...
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Only 24h Left Healthcare Assistant
2 days ago
Dublin, Dublin City, Ireland Emeis Full timeBenefits of working: Competitive Hourly Rates Refer a Friend scheme up to €500 - €2500 bonus Meals provided on duty Employee Assistance Programme Full Time Guaranteed Contracts Free Parking Career progression opportunities within Ireland and Europe 1Set of Uniform provided Additional site specific benefits emeis Ireland are looking for kind and caring...
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Only 24h Left Accounts Assistant
4 weeks ago
Dublin, Dublin City, Ireland Accpro Full timeLocation: Dublin City Centre Hybrid: 1 day wfh per week Job Type: Permanent Salary:€40-45k basic Our client is a growing construction & property company based in Dublin City Centre who are looking to recruit an Accounts Assistant to join their growing finance team. The successful candidate will report to the Financial Controller and will be responsible for...
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Only 24h Left: Operations Manager
3 weeks ago
Dublin, Dublin City, Ireland GHL Recruitment Full timeFinance & Operations Manager Location: Dublin 2 (Onsite) Salary: €65,000 €95,000 (Depending on experience) Job Type: Full-time, Permanent Are you an experienced Finance and Operations professional with a background in the legal sector? Our client, a well-established international law firm, is looking to recruit a Finance and Operations Manager to join...
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Only 24h Left Production Operative
7 days ago
Dublin, Dublin City, Ireland Guidant Global Full timeWe are excited to announce that Guidant IRC is now hiring production operative. We are proud to partner with a renowned, award-winning Irish whiskey producer, recognised as one of the top three whiskey makers in the world. Location: Dublin Southwest Contract: 23- month Contract Pay Range: €49,000 to €51,000 per annum About the company The Company is a...
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Only 24h Left: Swimming Teacher
2 weeks ago
Dublin, Dublin City, Ireland First Swim Full timeFirst Swim is Irelands only purpose-built baby & toddler swim school at the Beacon South Quarter in Sandyford. We are growing fast and because of this we are looking for new swim teachers to come an join our team. Part Time positions available teaching pre-school children (3 months to 3 years) at our new state of the art school with our own on-site heated...
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Only 24h Left Manager
2 weeks ago
Dublin, Dublin City, Ireland Bank of Ireland Full timeManager - IT, Information Security & Data ControlsJoin to apply for the Manager - IT, Information Security & Data Controls role at Bank of IrelandManager - IT, Information Security & Data Controls1 day ago Be among the first 25 applicantsJoin to apply for the Manager - IT, Information Security & Data Controls role at Bank of IrelandWhat is the...
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Only 24h Left) Knowledge Management
6 days ago
Dublin, Dublin City, Ireland Healthcare Businesswomen's Association Full timeJob Description Summary#LI-HybridLocation: Dublin, IrelandRelocation Support: This role is based in Dublin, Ireland. Novartis is unable to offer relocation support: please only apply if accessible.Are you passionate about turning data into strategic impact? As the Knowledge Management (KM) Data Strategist Lead, you'll be at the forefront of shaping how...