Office Coordinator

3 weeks ago

Dublin Pike, Ireland LPI Group Full time

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Reporting to the head of Procurement, the Office Coordinator is responsible for ensuring the smooth operation of the office by coordinating procedures, resources and services. They are responsible for greeting our clients and managing the reception. The ideal candidate will ensure the smooth running of the workplace, support company operations by maintaining office systems and help create a productive, welcoming work environment for staff and visitors.
About LPI
LPI Group specialises in turnkey solutions for lightning protection, earthing systems and surge protection devices. Operating across 11 countries, we have a team of over 180 professionals based in Ireland, the UK, the USA and across Europe. With extensive experience across the data centre, pharmaceutical, commercial and energy sectors, LPI is trusted to deliver high-performance, compliant solutions tailored to complex project requirements.
Responsibilities of Role
Hours of work: 9.00am to 5.00pm Monday to Friday – This role is an office-based role
Reception & Front-of-House Manage all incoming calls, ensuring they are professionally answered, transferred appropriately, or messages taken.
Welcome and assist all office visitors, guests, and suppliers.
Maintain office logs and daily visitor logs.
Coordinate deliveries and manage courier services.
Support the Health & Safety team with admin tasks.
Handle document translation and printing as required.
Ensure office security protocols are followed and daily checks are completed.
Support in coordination of office events
Meeting Room Coordination Prepare meeting rooms, including setting up equipment and refreshments for meetings, breaks, and lunches.
Greet and assist meeting guests.
Liaise with hotels for departmental bookings and meeting requirements.
Coordinate visits from external contractors (e.g., auditors).
Provide flexibility in working hours as needed to support meeting schedules.
Procurement & Ordering Manage stock levels and order supplies for office, kitchen and canteen areas.
Coordinate catering, external lunches and transport arrangements for meetings and visitors.
Liaise with suppliers and explore cost-saving options where applicable.
Facilities & Maintenance Oversee day-to-day upkeep of the office environment.
Log and coordinate repairs and maintenance (e.g. lighting, plumbing, IT).
Work with vendors to ensure smooth operation of office equipment and services.
Support fleet administration, including motor tax, NCTs, and CVRTs.
Additional Duties Perform any other reasonable duties as required by the needs of the business.
Role Requirements Minimum of 2 years’ experience in a reception or administrative role.
Excellent organisational, communication, and interpersonal skills.
Warm, welcoming, and customer-service focused.
High attention to detail and confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
Familiarity with office systems (printers, phone systems, video conferencing tools).
A proactive and flexible approach to problem-solving.
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industries Construction

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