Legal Administrator

About Walfrid Private Walfrid Private is a leading wealth-management firm based in Ballymount, Dublin 12. Founded to support Irish company directors, business owners and entrepreneurs, we help reduce costs, minimise taxes and improve both business and personal financial performance. Our mission is to be a world-class Wealth Management company renowned for excellence in client service, wealth protection, accumulation, extraction and retention. One of our key strategies is Assets for Life through our Zero Tax Property brand we offer a tax-efficient strategy allowing clients to use their retirement accounts to purchase property and pay 0% tax on rental income or growth. Role Summary We are looking to recruit a Legal Administrator to join our Zero Tax Property team. This is a pivotal role in the property purchasing and selling process particularly where pensions, mortgages, contracts and legal conveyancing intersect. The person will work closely with solicitors, banks, mortgage providers, internal teams and clients to ensure the process runs smoothly from initial instruction to completion. If you have 2+ years experience in property conveyancing, pension-property or legal administration you could be exactly who we are looking for. Key Responsibilities Act as the administrator for property transactions executed via the Zero Tax Property brand this includes coordinating all parties (solicitors, mortgage brokers, banks, pension trustees). Manage drawdown of funds / banking instructions for property purchases. Oversee mortgage arrangement process (liaise with mortgage brokers/providers, ensure lending documentation completed). Prepare, distribute and track contracts, solicitors letters, signing instructions, and ensure everything is signed, executed and returned in a timely manner. Monitor progress of conveyancing: ensure solicitors raise/answer queries, lodge contracts, attend to completion, ensure title & compliance steps done. Liaise with pension scheme/retirement account trustees (or internal pension team) to ensure property acquisition through pension is structured correctly. Maintain a detailed tracker of cases (from instruction through to completion), alerting team to delays or issues. Provide regular updates to internal stakeholders and clients, ensuring excellent service. Ensure all documentation and files are compliant and fully in line with internal systems and external regulatory/legal requirements. Support continuous improvement of process flows, systems and templates within the Zero Tax Property team. Skills and Experience You have minimum 3 years experience in a similar role: legal administration (property/conveyancing), or property purchase via pension/pension property structures. You have experience liaising with solicitors and banks in property transactions mortgage arrangement, contract exchange, completion. You have strong organisational skills, attention to detail, ability to manage multiple cases simultaneously and track progress. Clear written and verbal communication skills: youll be the point of contact for solicitors, clients, internal teams. You have confident ability to work with legal documents and be comfortable managing sign-offs, liaising with external advisers, chasing outstanding items. You are comfortable working to deadlines, escalating issues proactively and driving cases to completion. You have a customer-centric mindset and a team-oriented approach: you understand that high-quality service matters and you contribute positively to the team culture. Bonus: Knowledge or experience of pension-fund property acquisition, or familiarity with tax-efficient structures in property is a strong advantage.