ICT Contracts Management Specialist
5 days ago
HEAnet, Ireland's National Research and Education Network, provides internet connectivity and ICT services to over 1,000,000 users in the Irish education sector. We connect learners and researchers across Ireland to global resources. HEAnet also provides our client base with support in the procurement of ICT hardware, software, and services. The Brokerage Services portfolio covers a wide range of products and services, delivering significant savings for the sector annually.
HEAnet is seeking to recruit an ICT Contracts Management Specialist to join the Brokerage team on a permanent contract basis.
Enjoy a balanced work life with our hybrid model: work from home up to three (3) days a week, with two (2) days in our Dublin 1 office.
What the Brokerage Team does
The Brokerage Services Team establishes procurement agreements delivering cost savings, technical benefits, and time efficiency. HEAnet's internal procurement function is part of the Brokerage Services Team and manages most internal procurement processes, the majority of which are ICT-related.
What the ICT Contracts Management Specialist does
The ICT Contracts Management Specialist will report to the Brokerage Services Manager and will focus on developing reports and providing data needed to support the effective contract management of Frameworks and Contracts established internally for HEAnet and by the Brokerage Team for Clients. The role will provide an efficient contracts management function for the entire contract/framework lifecycle:
- Report on cumulative spending, create dashboards, and manage the contract database
- Support service owners in managing the preparation, awarding, and renewal of frameworks
- Align purchase orders with contractual terms and assist with data insights
What you get from us
We promote a healthy work/life balance, and we take the care of our team members' mental health seriously. Work outside of standard hours is rare and agreed in advance.
We value knowledge-sharing and communication. We have frequent team meetings combined with regular 1:1 catch-ups to make sure no one is hitting any roadblocks.
We encourage critical thinking and the exploration of new ideas. We often form cross-team special interest groups for specific topic discussions, both ongoing and for fixed projects.
We provide a diverse and interesting workload but limit single performance objectives to a max. of 30%, so you will get to work on multiple Brokerage initiatives with different teams across the business.
Company Benefits
- Hybrid Working
- Flexible start/finish times
- Health insurance for employees
- Defined contribution pension scheme
- On-going well-being initiatives
- Employee Assistance Programme (EAP)
- Tax Saver Ticket scheme
- Cycle to Work scheme
- Professional education support
- Comprehensive group and individual training & development initiatives
What we need from you
- At least two (2) years of hands-on experience in a contracts management or data analyst role
- Minimum of two (2) years of hands-on experience with Microsoft Power BI
- Extensive working experience with Microsoft SharePoint for document and collaboration management
- Awareness of Irish and EU procurement rules and guidelines
- A third-level qualification (degree, professional certification, or equivalent) in a relevant field
- Ability to plan and manage contract delivery and monitor supplier performance over the contract term
- Project coordination skills, with the ability to make detailed plans and organize resources effectively
- A flexible attitude to evolving needs, with a proactive approach to new challenges
- High degree of personal integrity and openness in interactions with others
- Ability to work effectively both independently and as a team member in a hybrid work setting
Bonus points
We do not need you to have the following, but if you did it could be beneficial:
- General understanding or technical familiarity with ICT products and services
- Experience with the higher education sector
- Experience as an ICT practitioner, e.g.: IT Operations/development/ICT support, etc.
- Public Procurement knowledge and experience, either on the supply or demand side
- Experience with ICT project management or coordination
- Presentation skills for a variety of audiences, including Senior stakeholders
- Scripting experience
More important information
At HEAnet we celebrate diversity and understand how important it is to our ongoing success. We would like to hear from candidates who are great at what they do and whose values align with ours.
If you need any adjustments made to the application or selection process so you can do your best, please let us know.
HEAnet are delighted to be awarded with the Ibec Keep Well Mark. We take pride in developing, maintaining, and enhancing our culture of wellbeing and continue to focus on this into 2024 and beyond.
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