Finance Assistant

1 week ago

Dublin, Dublin City, Ireland Vision Ireland NCBI Full time

Location:Vision Ireland Head Office, Whitworth Road, Drumcondra, Dublin 9 Contract Type:Full-time, specified purpose contract (Anticipated end date June 2026) Working hours:37 hours per week. Monday - Friday 9am - 5pm. Hybrid option available after probation completion. Reporting to: Financial Controller Closing date: 20th March 2025 at 5pm Vision Ireland (VI) is Irelands national sight loss agency, our mission is to transform the lives of people who are blind or vision impaired. We aim to support and empower people and push for breakthroughs in public mindsets and structures to ensure people living with sight loss can live to their full potential. Reporting to the Financial Controller, the Finance Assistant will primarily assist with the day to day operations of accounts payables of all VI companies. In addition the person will assist in the area of accounts receivable when other team members are on leave. Where time allows, assistance may be sought for other tasks in the finance function as directed by the Financial Controller of VI. Duties & Responsibilities Accounts Payable Entry of purchase orders and purchase invoices onto accounting system and preparing invoices for authorisation and payment. Preparing, processing, seeking authorisation and posting payment files to the bank and accounting system to planned deadlines. Setting up and cancelling direct debits and standing orders on the bank and accounting system. Communicating with VI managers and staff in relation to invoices, payments due, approvals and queries. Maintenance of vendor details on accounting system. Review and reconcile supplier accounts. Liaising with suppliers to manage queries. Create purchase orders as required. Accounts Receivable Creating sales invoices on accounting system. Review and reconcile customer accounts, including credit control, chasing payments,answering queries. Weekly retail cash reconciliations. Month End Bank reconciliations & transaction recordings. Create and upload monthly journals for income reports. Create and upload monthly journals for expenditure reports. Manage invoices email inbox. Maintain rates payments and refunds. Assisting with audit queries e.g. in relation to Accounts Payable / Accounts Receivable. Adhoc duties as required by the finance team. You will be required to be flexible in this role and must be prepared to perform other tasks and undertake additional duties in any area of the business as determined by Management. These tasks may be outside your normal work area. Selection Criteria: Mandatory: 2 years Accounts Payable and Bank Reconciliations working experience in a Finance team. Experience in using accounting software packages (Sage an advantage). Excellent IT Skills including Microsoft Excel and Word. Systems focused with an eye on continued process improvement and process efficiencies. The ability to manage and prioritise own workload, and work with flexibility, reliability, and particular initiative to meet deadlines. Demonstrated relationship management skills and experience in working in a supportive manner. Excellent attention to detail, organisational, administrative and time management skills. Professional level of English is required. Further Information for Candidates: All applicants must submit a current CV and cover letter outlining your motivation to apply. The successful candidate will be subject to garda vetting. Candidates must be eligible to work full-time in Ireland. Further information about Vision Ireland can be found on our website Informal enquiries to Garda Vetting required: Garda Vetting will be conducted for the recommended candidate(s) as part of the selection process for the post in accordance with the VI Garda Vetting policy. Vision Ireland is an equal opportunities employer. Equality, Diversity and Inclusion: Vision Irelandis committed to creating aninclusiveenvironment where diversity is celebrated, and everyone is affordedequality of opportunity.It is our policy to recognise people as a key resource required for successful attainment of the organisations mission. In support of this, it is important to remember that differences between people, whether devised from their different backgrounds and personalities, cultures and/or their different abilities, can be a source of strength to the organisation. We welcome, encourage, and embrace people of all backgrounds, to include those with disabilities. Accessibility plays a huge part of ensuring that all our employees and service users can access our systems and services with ease and respect, in a supportive environment, - enabling all to effectively engage our services and achieve our goals whether they are an applicant for employment or an employee requiring special facilitation. Skills: accounts payable bank reconciliations accounts receivable

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