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Office Operations Manager

2 weeks ago

Navan, Meath, Ireland FRS Recruitment Full time

**Job Summary:**

We are seeking an experienced Office Manager to join our team in Dublin 15. As an Office Manager, you will be responsible for ensuring the smooth day-to-day operations of the office.

About the Role:

  • You will coordinate company travel for employees and the Executive Leadership Team, including flights, accommodation, and transportation.
  • You will manage meeting rooms, conference calls, presentations, and catering arrangements as required.
  • You will oversee reception duties, including incoming deliveries, emails, phone inquiries, and visitor sign-ins, ensuring the appropriate national flag is raised for guests.
  • You will maintain office supplies inventory, including stationery, fruit, and groceries.
  • You will support HR with recruitment administration tasks and employee on-boarding coordination.
  • You will assist in planning and executing company events, conferences, and social initiatives.
  • You will manage and oversee global office lease agreements and facilities contracts, including service contracts for office maintenance (cleaning, air-conditioning, etc.).
  • You will coordinate Fire Safety, First Aid, and Manual Handling Training for staff, and review and update the Company Safety Statement to ensure compliance.
  • You will manage ergonomic assessments for employee workstations and act as keyholder for emergency call-outs.
  • You will oversee the maintenance and bookings of the company car and corporate apartments, as well as procurement and upkeep of office furniture and gym equipment.

Your Background:

  • Minimum of 5 years' experience in office administration, facilities management, or a similar role, ideally within a multinational company.
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) with strong technical skills.
  • Experience managing office operations and facilities, including handling lease agreements and service contracts.
  • Expertise in coordinating travel arrangements (domestic and international) efficiently.
  • Proven track record in event planning, project coordination, and vendor management, ensuring smooth execution and delivery.
  • Strong organisational and multitasking skills, with the ability to effectively prioritise and manage competing demands.
  • Exceptional interpersonal skills with the ability to engage with employees and external guests at all levels, while maintaining professionalism and diplomacy.