Document Administrator

2 weeks ago

Dublin, Dublin City, Ireland beBeeDocumentAdministration Full time €50,000 - €65,000

Job Title: Document Administrator

About the Role

We are seeking a highly organized and detail-oriented Document Control Administrator to join our team. This role is responsible for ensuring all project administration systems and records are correctly created, stored, and maintained.

  • Document Administration:

The successful candidate will be responsible for controlling and coordinating project administration and data. This includes downloading new project information from share files as it becomes available.

Key Responsibilities
  • Control and coordinate project administration and data.
  • Support Document Controller and complete project administrative and general duties as assigned by the Project Manager.
  • Download and organize new project information from share files as it becomes available.
  • Remove, stamp, and file superseded drawings as they are presented.
  • Update FTP servers with new information as it becomes available.
  • Log and track outgoing RFI and design team queries.
  • Record and issue site meeting minutes.
  • Log a register of all noted design changes to drawings.
  • Ensure smooth flow of information for all site staff and relevant sub-contractors.
  • Maintain updated copies of live drawings and specifications.
  • Hyperlink specification registers to said specifications.
  • Organize and maintain schedule registers as new information becomes available.
  • Support the Project BIM/CAD team with drawings administration.
  • Create and maintain access registers.
  • Ensure compliance with latest building regulations and relevant design codes.
  • Adhere to GDPR rules and systems at all times.
Requirements
  • Bachelor's degree in related field or equivalent experience.
  • Proven experience in document control or administration.
  • Excellent organizational and communication skills.
  • Ability to work independently and as part of a team.
  • Proficiency in MS Office and other software applications.
What We Offer

We offer a competitive salary and benefits package, including professional development opportunities and a collaborative work environment.

This role is an exciting opportunity to work with a talented team and contribute to the success of our organization.

Please submit your application, including your resume and cover letter, to apply for this position.

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