Effective Site Administrator Needed

21 hours ago

Longford, Ireland beBeeSiteAdministrator Full time €45,000 - €55,000

Job Title: Site Administrator


Our client is seeking a highly organised and detail-oriented Site Administrator to join their busy Operations team. This is an excellent opportunity for an ambitious individual to develop their career in a dynamic, fast-paced environment where compliance, training, and operational excellence are critical to success.

This role involves coordinating and monitoring training compliance across all departments, ensuring mandatory training (e.g. Food Safety, Forklift, Manual Handling) is completed and recorded.

The ideal candidate will have a minimum of 2 years' experience in training coordination, administration, or compliance, preferably within manufacturing or a regulated environment.

They should possess strong IT proficiency, with advanced Microsoft Office skills and experience using Learning Management Systems (LMS).

Excellent organisational and time management skills, along with high attention to detail, are essential for this role.

Strong written and verbal communication skills are also required, enabling the candidate to liaise confidently with colleagues, providers, and auditors.

A 'Train the Trainer' qualification would be desirable but not essential.

The successful candidate will be able to work independently, take initiative, and manage competing priorities effectively.

Key Responsibilities include:

  • Coordinate and monitor training compliance across all departments
  • Liaise with training providers and internal managers to schedule training sessions
  • Maintain accurate training records across systems including Training Manager, LMS/eLearning, and Training Matrix
  • Conduct quarterly audits to ensure all employees are registered, compliant, and audit-ready
  • Prepare documentation for internal and external audits, ensuring timely and professional responses to requests
  • Process payments related to training costs, tracking against the annual budget
  • Update HR noticeboards and site communications with training updates, events, and company announcements
  • Manage and archive training records (hard and soft copy) in an organised and secure manner
  • Provide reception cover — welcoming visitors, handling calls, and managing site security protocols
  • Support cross-functional teams (HR, Health & Safety, Quality, Engineering, Production) with training and compliance needs

Benefits:

  • Competitive salary (commensurate with experience)
  • Pension scheme
  • Career development and training opportunities
  • Supportive and collaborative working environment
  • Onsite facilities and employee engagement initiatives

Requirements:

  • Minimum of 2 years' experience in training coordination, administration, or compliance (ideally within manufacturing or a regulated environment)
  • Strong IT proficiency, with advanced Microsoft Office skills and experience using Learning Management Systems (LMS)
  • Excellent organisational and time management skills with high attention to detail
  • Strong written and verbal communication skills, with the ability to liaise confidently with colleagues, providers, and auditors
  • Proven ability to handle sensitive data confidentially and in line with GDPR requirements

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