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Accounting Operations Specialist

2 weeks ago


Mullingar, Ireland beBeeFinancial Full time
Job Title: Financial Operations Administrator

We are seeking a detail-oriented and organized individual to join our team as a Financial Operations Administrator.

The ideal candidate will have experience in managing petty cash, bank reconciliations, and invoicing. They will be responsible for preparing patient credit memos, reviewing adjustment reports, and authorizing credit notes. The successful candidate will also manage the LCMS debt collection workflow, reconcile petty cash, and oversee the MIU database reconciliation and debt collection.

Responsibilities:
  • Prepare patient credit memos monthly in accordance with established procedures.
  • Review the Adjustment Report weekly, investigate variances, and authorize credit notes promptly to maintain accurate accounts receivable.
  • Raise patient invoices daily, ensuring accuracy of service codes, patient details, and billing rates.
  • Record all cash transactions in the cash book each day; reconcile daily cash receipts and perform a month-end cash book balance.
  • Check the Post Book daily for new entries; match each Receipt No. issued against the corresponding patient account credit, flagging discrepancies for resolution.
  • Reconcile petty cash weekly, validate all vouchers, and ensure appropriate documentation and authorizations are maintained.
  • Manage the LCMS debt collection workflow: generate aged-debt reports, follow up on outstanding balances, and escalate accounts per policy.
  • Oversee the MIU database reconciliation and debt collection: verify charge accuracy, issue reminders, and coordinate write-offs when necessary.
Required Skills and Qualifications:
  • Experience in petty cash management and bank reconciliation.
  • Knowledge of EHIC billing regulations and cross-border healthcare agreements is highly beneficial.
  • Advanced Excel skills.
  • Ability to adapt quickly to system upgrades and procedural changes.
  • Detail-oriented, strong communicator, customer-focused, proactive problem-solver.
Benefits:

This is a temporary contract position with an initial 3-month duration. The working hours are Monday to Friday, 9am to 5pm, with 35 hours per week. The pay rate is €19.30-€29.77 per hour, depending on previous relevant public sector experience.