Part Time Business Support Specialist

2 days ago

Limerick, Limerick, Ireland beBeeAdministrative Full time €40,000 - €52,000
Job Opportunity

We are seeking a highly skilled and experienced Part-time PA/Administrator and Bookkeeper to support our CEO in his business. The successful candidate will be responsible for providing administrative assistance, managing correspondence, maintaining files, and performing various ad-hoc duties.

Key Responsibilities:
  • Directly assist the CEO with administrative duties including invoice processing, banking, and payments, as well as record maintenance for tax return preparation.
  • Manage incoming correspondence to the CEO (post, calls, and emails) and serve as the first point of contact for incoming inquiries from tenants.
  • Maintain the CEO's files and filing systems, ensuring confidentiality and professionalism.
  • Assist the CEO with meetings, scheduling, agenda circulation, and recording minutes and actions as needed.
  • Make travel arrangements for the CEO and assist the wider group with booking travel, accommodation, and meeting rooms.
  • Perform other ad-hoc duties and errands as required by the CEO.
Required Competencies:
  • Discretion: High level of confidentiality and professionalism.
  • Maturity: Demonstrated maturity in handling sensitive information and situations.
  • Flexibility: Ability to adapt to varying tasks and priorities.
  • Financial Acumen: Proficiency in finance or bookkeeping practices.
  • Communication Skills: Excellent verbal and written communication skills in English.
  • Organizational Skills: Strong attention to detail and organizational abilities.
  • Technical Proficiency: Familiarity with modern office software and tools.
Requirements:
  • Experience in finance or bookkeeping, including banking, payments, and assisting with tax-related documents.
  • Previous experience as a Personal Assistant or Executive Assistant is desirable.

In this role, you will have the opportunity to work closely with the CEO, supporting them in their daily operations and helping to maintain the smooth running of the business. If you are a highly organized and skilled individual with excellent communication skills, we would love to hear from you.

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