Administrative Support Specialist

2 weeks ago

Castlebar, Mayo County, Ireland beBeeExecutive Full time €40,000 - €50,000

Job Summary

Seeking a seasoned Executive Assistant with exceptional communication skills and experience in managing executive and administrative responsibilities.

Key Responsibilities:

  • Manage calendars, appointments, meetings, and travel arrangements for senior-level executives.
  • Prepare agendas, presentations, and documentation for internal and external meetings.
  • Coordinate and manage communication on behalf of the MD with internal departments, stakeholders, and external partners.
  • Draft, review, and manage high-level correspondence and reports.
  • Screen and prioritize emails, phone calls, and requests.
  • Attend Senior Leadership Team meetings, take minutes, and follow up on action items.
  • Organize complex international and domestic travel, including visas, accommodations, and itineraries.
  • Assist in the planning and execution of corporate events, conferences, and board meetings.
  • Handle sensitive and confidential information with the highest level of integrity.
  • Act as a trusted advisor and liaison between the MD and senior management or clients.

Requirements:

  • 5+ years of experience as an Executive Assistant or Personal Assistant at the C-suite level, preferably in the pharmaceutical, biotech, or healthcare sector.
  • Qualification in Administration.
  • Excellent written and verbal communication skills.
  • Strong organizational, time management, and problem-solving skills.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Zoom, Teams, or project management software is a plus.
  • Ability to work independently and under pressure in a fast-paced environment.
  • Professional demeanor, with a high level of confidentiality, discretion, and emotional intelligence.

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