Dundalk Administrative Coordinator
1 day ago
This role plays a pivotal part in the day-to-day operation of our Engineering department.
The successful candidate will be responsible for providing comprehensive administrative and coordination support, ensuring effective communication, documentation control, and training management are all aligned with the team's objectives.
- Manage daily administrative duties to optimize workflow and departmental efficiency.
- Assist in reviewing, updating, and distributing engineering procedures to guarantee current practices and regulatory requirements are met.
- Oversee the issuance, tracking, and retention of engineering documents, ensuring accuracy and compliance with document control policies.
- Support procurement by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
- Maintain and organize QA Document Rooms, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
- Coordinate meeting room bookings for contractors and visitors without access to our system, coordinating ad hoc meeting requests and logistics to support departmental activities.
- Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
- Proven experience in procurement processes and PO administration.
- Knowledge of quality management systems and regulatory compliance.
- Ability to work independently and as part of a team.
- Demonstrated ability to work within a regulated manufacturing environment.
- A relevant third-level qualification in Engineering, Business Administration, Quality Management, or a related discipline.
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