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Administrative Professional

2 weeks ago

Dublin, Dublin City, Ireland Link Personnel Full time
Job Overview:

This is a secretarial and administrative role within the Real Estate & Construction Department, supporting Partners, Associates, and Solicitors. The ideal candidate will possess excellent organizational skills and the ability to multitask effectively.

Key Responsibilities include:

  • Managing the calendar and arranging travel arrangements
  • Developing and tracking business opportunities
  • Organizing and maintaining accurate files and document storage systems
  • Preparing and processing financial documents and reports
  • Liaising with the Accounts department on bill preparation
  • Handling day-to-day banking transactions and reconciliations
  • Responding to audit queries and ensuring accuracy
  • Creating and editing high-quality documents from templates or scratch
  • Utilizing digital dictation systems and software efficiently
  • Maintaining and updating transactional documents
  • Ensuring compliance with established presentation standards and guidelines
  • Providing top-notch customer service and communication
  • Contributing to general office operations and workflows
  • Accessing approved online resources for research and reference purposes
  • Coordinating and processing courier services
  • Supporting colleagues with workload adjustments and special projects
  • Preparing and submitting required land registry documents
  • Coordinating title document workflow
  • Preparing and finalizing sale contracts, deeds, and closing documents
  • Preparing and drafting leases and commercial property documents
  • Interacting with external parties, including banks, councils, and solicitors
  • Preparing completion statements and booklets of title
  • Supporting the management of undertakings registers
  • Communicating effectively with clients and third parties