Facilities Coordinator
2 days ago
This role is responsible for ensuring smooth daily operations and delivering exceptional customer experiences through effective management of the reception and conference areas.
Key Responsibilities- Distribute incoming mail to relevant departments daily and ensure all visitors sign in using the automated system, completing necessary inductions before entering the premises.
- Manage meeting room bookings for staff and visitors, ensuring rooms are prepared for meetings and events.
- Coordinate travel, hotel, and catering requirements for Plant Management, ensuring all authorisations are completed.
- Assist Plant Management and staff with the use of Concur and CWT systems for travel arrangements; maintain and update the reception communications board daily, including visitor names and important notices.
- Maintain the conference room, stock necessary supplies (including PPE and visitor refreshments), and uphold exceptional housekeeping standards.
- Maintain the Time and Attendance (T&A) system and support managers with system administration; maintain the absence recording system and ensure Return to Work paperwork is completed and processed.
- Collect and process all new paperwork from Shift Managers' offices, ensuring timely updates in the T&A system.
- Organise Occupational Health appointments, including pre-employment checks and audiograms; track appointments, reports, and invoices.
- Assist the HR Generalist/Administrator with the plant onboarding program for new hires, including compiling onboarding packs and arranging necessary training and reviews.
- Take a lead role in plant-wide communication, ensuring noticeboards and communication systems are up to date.
- KPI Reporting and Analysis – complete and report as required.
- Experience in the relevant position for at least 2 years.
- Confident user of computer programs: MS Office, SAP SuccessFactors.
- Accuracy and high attention to detail with analytical skills.
- Well organised and structured.
- Ability to handle sensitive and confidential situations and information with discretion and professionalism.
- Ability to effectively communicate with people of diverse backgrounds and employment levels within and outside an organisation.
- Demonstrate excellent interpersonal skills to communicate, empathise, and reason with people in sensitive or stressful situations.
We actively encourage applications from everybody, regardless of gender, age, ethnicity, faith, ability, or orientation.
When you join our team, you belong to a community of like-minded individuals who share a common goal of making a difference in the world. Our products range from infinitely recyclable aluminium cans and cups to aerosol bottles, enabling our customers to contribute to a better world.
Please note that the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.
No agencies please.
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