Facilities Operations Manager

3 days ago

Dublin, Dublin City, Ireland Grant Thornton Ireland Full time

We are seeking an experienced Facilities Operations Manager to oversee the smooth and efficient operation of both hard and soft services across our facilities. This is a fixed-term maternity cover role responsible for managing and coordinating all aspects of building maintenance, cleaning, catering and other facilities services.

The successful candidate will ensure the facility is maintained to a high standard and work closely with internal stakeholders to meet the operational needs of the business. The role is multi-functional with excellent organisation and communication skills required.

Duties include but are not limited to:

  • Manage and oversee all hard services (e.g., building maintenance, HVAC, electrical systems, etc.) and soft services (e.g., cleaning, catering, etc.) to ensure they meet required standards.
  • Manage and oversee the Planned Preventative Maintenance schedule, ensuring all tasks are completed on time and in line with compliance standards.
  • Coordinate site visits, ensure all necessary paperwork, H&S documentation and remedial actions are completed in a timely manner.
  • Lead and manage relationships with service contractors, ensuring compliance with contracts.
  • Monitor and manage the facilities budget, ensuring effective cost control while maintaining service quality.
  • Oversee and manage the facilities inbox, ensuring timely responses to inquiries, and assist the Coordinator with any requests or queries they may be unable to address.
  • Ensure compliance with all relevant health & safety.
  • Support the ongoing improvement of facilities operations and processes.
  • Oversee the day-to-day operations of reception and the post room, ensuring smooth and efficient service.
  • Work closely with the Hospitality & Catering Coordinator to ensure effective and seamless operations on the client floor.
  • Directly manage a team of 5 people, ensuring they are effectively supported.
  • Coordinate and manage events (when required) ensuring all logistical and operational needs are met.
  • Coordinate and manage small office projects, ensuring they are completed on time to the required standard.

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